ADMIN COORDINATOR – ADMIN AND GOVERNMENT RELATIONS

JOB PURPOSE: Provide administrative and coordination support to the Administration and Government Relations Department by managing documentation, records, correspondence, scheduling, and administrative activities while ensuring efficient workflow and accurate record management. KEY ACCOUNTABILITIES: Administrative Coordination
• Provide day-to-day administrative support to the Government Relations team.
• Coordinate meetings, appointments, and departmental schedules.
• Support the preparation of presentations, reports, and meeting minutes. Document Control & Records Management
• Maintain organized filing systems for employee and government records in both physical and electronic formats.
• Control incoming and outgoing correspondence and ensure proper document tracking.
• Archive documents in accordance with company policies. Government Documentation Support
• Prepare standard government forms, supporting documents, and correspondence for review.
• Collect required documents from internal departments before submission.
• Track document validity and renewal schedules. Data Management & Reporting
• Maintain departmental trackers, databases, and administrative records.
• Update reports with accurate information and support KPI reporting.
• Ensure data accuracy and confidentiality. Internal Coordination
• Coordinate with all departments to obtain required documents and approvals.
• Respond to routine administrative inquiries and provide coordination support. Office Administration
• Manage office supplies, stationery, courier requests, and general administrative requirements. Continuous Improvement
• Support document standardization and process improvement initiatives.
• Recommend administrative improvements to enhance departmental efficiency. QUALIFICATIONS, EXPERIENCE AND

SKILLS:
• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• 4-6 years of experience in administration, office coordination, or document control.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Experience in document management, record keeping, and data entry.
• Experience using ERP or HR systems is an advantage.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Strong communication, interpersonal, and customer service skills.
• Ability to work effectively both independently and as part of a team.
• High level of integrity and ability to handle confidential information.
• Good command of Arabic and English, both written and spoken.
• Proficiency in Urdu or other relevant languages is a plus.