Project Manager LIONS Riyadh

Were looking for aProject Managerto join our team and play a pivotal role in delivering exceptional events. If youre passionate about project management thrive in a fast-paced environment and want to be part of a team thats redefining the events industry we want to hear from you 

What you will do 

• Inter-departmental Processes Milestone and Risk Management 

• Coordinate project management systems procedures and processes to ensure smooth inter-departmental timelines and deadlines. 

• Evaluate and align processes to improve overall delivery and approval workflows. 

• Conduct continuous risk assessments including milestone alignment resourcing considerations and contingency planning. 

• Own and maintain the integrated LIONS Riyadh master project plan across all functional workstreams. 

• Track key dependencies between Content Marketing Commercial Partnerships Creative and Operations to prevent delays and delivery gaps. 

• Maintain project risk issue decision and action logs and ensure clear ownership and escalation where required. 

• Support the implementation of the agreed LIONS Riyadh governance structure ensuring decisions and escalations move through the correct forums. 

• Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality. 

Stakeholder Management and Reporting 

• Manage stakeholder interactions across internal teams and external partners at all levels. 

• Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle. 

• Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders highlighting progress risks decisions and required actions. 

• Coordinate information flow between Tahaluf LIONS Riyadh stakeholders partners and functional leads. 

• Support senior stakeholder meetings ensuring decisions owners and deadlines are captured and followed through. 

• Build strong working relationships across teams while maintaining clear accountability for delivery. 

Event Delivery and Coordination 

• Manage custom event delivery with the Special Projects team Marketing Manager and Event Manager. 

• Direct onsite staff and team members to ensure successful event delivery. 

• Oversee non-department-tied deliverables such as badging and merchandise rollout. 

• Support marketing programming and operations elements of event delivery acting as the point of contact for custom projects. 

• Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner. 

• Support delivery of key Festival experiences ensuring commercial content creative and operational requirements are aligned. 

• Work closely with Operations to ensure project decisions are translated effectively into onsite delivery. 

• Support readiness planning rehearsals and final pre-event checks across all workstreams. 

Production and Speaker Management 

• Manage the collation of speaker assets where required from confirmation through to final presentation delivery. 

• Support smooth execution of event production and logistics. 

• Manage speaker logistics where necessary. 

• Coordinate closely with Content and Production teams to ensure key speaker stage and programme dependencies are reflected in the overall project plan. 

• Track delivery of high-profile or cross-functional content moments requiring input from multiple teams. 

Meeting Management 

• Manage minutes and tasks reporting tracking and monitoring. 

• Coordinate recurring project and governance meetings ensuring agendas are focused on decisions risks and critical dependencies. 

• Maintain clear records of decisions approvals and ownership. 

• Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines. 

• Escalate unresolved issues appropriately and early. 

Post-Event Evaluation and Reporting 

• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback. 

• Prepare final reports summarizing achievements lessons learned and recommendations f