Receptionist/Administration Assistant

1 month ago

Cape Town, Saudi Arabia CapeNature Full time

Job Description

CapeNature is seeking to appoint a receptionist to manage our front desk daily. The Receptionist is the first point of contact for the entire organisation, which requires a positive attitude and polished, professional appearance. This position will multitask a variety of front office activities. The Receptionist requires a proven efficiency in operating a multi-line telephone system, providing clerical support and dealing capably with customers and queries.

RESPONSIBILITIES:

Customer Service

  • Greet and welcome guests as soon as they arrive at the office.
  • Provide and promote an efficient and friendly customer service.
  • Welcoming on-site guests, determine nature of business, and announce guest to appropriate personnel.
  • Assisting with walk in clients.
  • Direct visitors to the appropriate person and office.
  • Provide basic and accurate information in-person and via phone/email.

Admin and Clerical Support

  • Maintain office security by following safety procedures and controlling access via the reception desk. monitor logbook, issue visitor badges
  • Manage Head Office boardrooms and scheduling.
  • Update calendars and schedule meetings as required.
  • Manage the reception area and ensuring it is neat and tidy.
  • Arrange travel and accommodation as required.
  • Records/Registry assistance as required.
  • Assist Administration of infrastructure, assets and inventory.
  • Assist with procurement administration and handling of enquiries.

Switchboard / Telephone duties

  • Managing the main switchboard, answering, and transferring of telephone calls
  • Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.

REQUIREMENTS: Qualifications and Experience

  • Grade 12
  • No criminal record
  • Ability to write and communicate in any two of the Western Cape official languages..
  • At least 1 year Receptionist/ Front Office experience/Customer Service experience

RECOMMENDATIONS:

  • Computer literacy in MS Word and Excel
  • Possession of a valid driver’s license
  • Experience in Office Administration
  • Basic knowledge of Finance transactions

COMPETENCIES:

  • Proficiency in Microsoft Office
  • Punctual, neat, and responsible
  • Ability to work in a team and independently
  • Proven ability to communicate professionally
  • Proven job diligence, dedication, and diligence.
  • Commitment to work as part of essential services to the Entity
  • Demonstrate excellent written and verbal communication skills
  • Ability to be resourceful and initiative-taking when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks

  • Project Administrator

    4 days ago

    Cape Town, Western Cape, Saudi Arabia Lesedi Nuclear Services Pty Ltd Full time

    PURPOSE OF ROLEThe Project Administrator`s main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.KEY PERFORMANCE AREASAssist In coordinating projects correspondence/documents - i.e. delivering, filing, emailing, etc.Manage correspondence registers.Compile letters with...

  • Project Administrator

    5 days ago

    Cape Town, Saudi Arabia Lesedi Nuclear Services Pty Ltd Full time

    PURPOSE OF ROLEThe Project Administrator`s main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.KEY PERFORMANCE AREASAssist In coordinating projects correspondence/documents - i.e. delivering, filing, emailing, etc.Manage correspondence registers.Compile letters with...

  • Shared Services Administrator

    3 days ago

    Cape Town, Western Cape, Saudi Arabia Astral Foods Ltd Full time

    The ideal candidate will be responsible for:Bank administration functionsUploading of payment batches to the LN systemGenerating audit trails and completeness listing reportsGenerating production schedule report Innova vs primary process reportMaintaining the CSI scheduleAssist in the preparation of monthly control account reconciliationsReviewing and...

  • Admin Clerk/ Admin Assistant

    3 days ago

    Cape Town, Western Cape, Saudi Arabia The Building Company Full time

    DescriptionRelief Reception and Cashier when required in a professional mannerEnsure accurate filing of customer invoices debtors account timeouslyAssist with accurate cycle counting when required as part of the inventory auditing procedureOrganize and consolidate month end statements for posting. Tabulates and posts data in record booksCompiles and...

  • Repair Tendering Administrator

    2 weeks ago

    Cape Town, Western Cape, Saudi Arabia KONE Full time

    Job DetailsKONE Middle East Turkey & Africa is looking for an energetic and enthusiastic Repair Tendering Administrator to be based in Cape Town, South Africa. The Repair Tendering Administrator is the voice of KONE, focusing on multiple aspects of support in the business. The successful candidate will provide administrative support for salespersons and...

  • Shared Services Administrator

    3 days ago

    Cape Town, Saudi Arabia Astral Foods Ltd Full time

    The ideal candidate will be responsible for:Bank administration functionsUploading of payment batches to the LN systemGenerating audit trails and completeness listing reportsGenerating production schedule report Innova vs primary process reportMaintaining the CSI scheduleAssist in the preparation of monthly control account reconciliationsReviewing and...

  • Admin Clerk/ Admin Assistant

    3 days ago

    Cape Town, Saudi Arabia The Building Company Full time

    DescriptionRelief Reception and Cashier when required in a professional mannerEnsure accurate filing of customer invoices debtors account timeouslyAssist with accurate cycle counting when required as part of the inventory auditing procedureOrganize and consolidate month end statements for posting. Tabulates and posts data in record booksCompiles and...

  • Repair Tendering Administrator

    2 weeks ago

    Cape Town, Saudi Arabia KONE Full time

    Job DetailsKONE Middle East Turkey & Africa is looking for an energetic and enthusiastic Repair Tendering Administrator to be based in Cape Town, South Africa. The Repair Tendering Administrator is the voice of KONE, focusing on multiple aspects of support in the business. The successful candidate will provide administrative support for salespersons and...

  • Junior Administrator

    2 weeks ago

    Cape Town, Western Cape, Saudi Arabia WeBuyCars Full time

    Duties & Responsibilities:Basic InvoicingAssist walk-in clients & dealersMaintain office systemsAssist Vehicle Sales Personnel with admin documentationAssist Vehicle Buying Personnel with admin documentation Serve as a liaison between the branch and Head officeManage the maintenance and organization of office equipment and suppliesMonthly reporting,...

  • Temp Assistant Accountant

    1 week ago

    Cape Town, Western Cape, Saudi Arabia AutoTraderSA Full time

    Main responsibilities include, but are not limited toProcessing staff claims and paymentsProcessing accounting entries to GL / TBSupporting month-end and year-end processes which includes management accounts, accruals, cost schedules and meetings, journals, balance sheet recons, group and internal reporting and attending to related queriesManaging and...

  • Junior Administrator

    2 weeks ago

    Cape Town, Saudi Arabia WeBuyCars Full time

    Duties & Responsibilities:Basic InvoicingAssist walk-in clients & dealersMaintain office systemsAssist Vehicle Sales Personnel with admin documentationAssist Vehicle Buying Personnel with admin documentation Serve as a liaison between the branch and Head officeManage the maintenance and organization of office equipment and suppliesMonthly reporting,...

  • Temp Assistant Accountant

    1 week ago

    Cape Town, Saudi Arabia AutoTraderSA Full time

    Main responsibilities include, but are not limited toProcessing staff claims and paymentsProcessing accounting entries to GL / TBSupporting month-end and year-end processes which includes management accounts, accruals, cost schedules and meetings, journals, balance sheet recons, group and internal reporting and attending to related queriesManaging and...

  • Academic Administrator

    2 weeks ago

    , Eastern Cape, Saudi Arabia Eduvos Full time

    Minimum qualification:Grade 12Tertiary qualification will be preferable.Experience:At least one years’ administrative experience, preferably in Assessment Administration, in the higher education environment.Duties and ResponsibilitiesAs the Academic Administrator, you will be primarily responsible for the following:Provide assessment administration service...

  • Administration Manager: Quality Control

    2 weeks ago

    Cape Town, Western Cape, Saudi Arabia Momentum Full time

    RequirementsGrade 12Business related degree preferred or recognition of prior learning5 - 7 years' client service experience in the financial services industryMinimum 5 years managerial experienceDuties & ResponsibilitiesResponsibilities and work outputsManage quality control team to deliver obsessive service excellence.Contribute to the development of a...

  • Finance Internships 2023

    3 weeks ago

    Cape Town, Western Cape, Saudi Arabia Allan Gray Orbis Foundation Full time

    Allan Gray Orbis Foundation: Finance Internship Programme 2023We are seeking an enthusiastic, detail-oriented Intern to join our team to assist with bookkeeping and finance administration duties. You should have a keen interest in Finance / Accounting / Bookkeeping administration or have career aspirations in this field. If you are passionate about this...

  • Allan Gray Orbis Foundation: Finance Internships 2023

    1 month ago

    Cape Town, Saudi Arabia Allan Gray Orbis Foundation Full time

    Allan Gray Orbis Foundation: Finance Internship Programme 2023   We are seeking an enthusiastic, detail-oriented Intern to join our team to assist with bookkeeping and finance administration duties.  You should have a keen interest in Finance / Accounting / Bookkeeping administration or have career aspirations in this field. If you are passionate...

  • Administration Manager: Quality Control

    2 weeks ago

    Cape Town, Saudi Arabia Momentum Full time

    RequirementsGrade 12Business related degree preferred or recognition of prior learning5 - 7 years' client service experience in the financial services industryMinimum 5 years managerial experienceDuties & ResponsibilitiesResponsibilities and work outputsManage quality control team to deliver obsessive service excellence.Contribute to the development of a...

  • Learnerships 2024

    3 weeks ago

    Cape Town, Western Cape, Saudi Arabia Shoprite Full time

    Shoprite (Medirite): Learnership Programme 2024Role Purpose: To provide an individual the opportunity to learn, study and complete their Pharmacist Assistant course at our Medirite Blue Downs branch. The individual will work under the supervision of the pharmacist and will assist with pharmacy-related administrative duties. Key Performance Areas...

  • Shoprite (Medirite): Learnerships 2024

    1 month ago

    Cape Town, Saudi Arabia Shoprite Full time

    Shoprite (Medirite): Learnership Programme 2024   Role Purpose: To provide an individual the opportunity to learn, study and complete their Pharmacist Assistant course at our Medirite Blue Downs branch. The individual will work under the supervision of the pharmacist and will assist with pharmacy-related administrative duties.   Key...

  • Clicks: Finance

    3 weeks ago

    Cape Town, Western Cape, Saudi Arabia Clicks Group Full time

    Clicks: Finance / Accounting Internship Programme 2022We are looking to recruit Graduates/ Interns to work within the Accounts Payable department of Clicks Group Services. To assist in the general administrative tasks as well as perform reconciliations. The role will be based at Clicks Head Office in Cape Town and will report to the Supervisor (Finance)....