Admin Clerk/ Admin Assistant

4 weeks ago

Cape Town, Western Cape, Saudi Arabia The Building Company Full time

Description

  • Relief Reception and Cashier when required in a professional manner
  • Ensure accurate filing of customer invoices debtors account timeously
  • Assist with accurate cycle counting when required as part of the inventory auditing procedure
  • Organize and consolidate month end statements for posting. Tabulates and posts data in record books
  • Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
  • Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
  • Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
  • Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
  • Recruitment administration: Assistance regarding recruitment administration and job advertising when required
  • Capturing GRN's / CVR's into system: Captures GRN's/CVR's accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
  • Capture Invoices: Matching GRN's to invoices captured
  • Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
  • Accurately and timeously reconciles creditors to supplier statements
  • Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
  • Resolving queries with suppliers in a professional manner accurately and efficiently
  • Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
  • To uphold and promote the company values and culture

Requirements

  • Grade 12
  • Business Management N4 - N6
  • Human Resources N4 - N6
  • 3 years general administration duties

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