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Document Control Specialist, Ras-al-khair

3 months ago

Dammam, Eastern Province, Saudi Arabia Bechtel Full time

Requisition ID:265005**-
Relocation Authorized:None**:

  • Telework Type:Full-Time Office/Project**:
-
Work Location:Ras Al Khair**
Position Summary


Jubail is one of Bechtel's most remarkable achievements—a city built from the sand up, requiring vast resources and logístical planning on an unprecedented scale.

It the biggest civil engineering project in modern times—and it's getting bigger.

Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s.

Bechtel serves as the Management Services Contractor (MSC), or "owner's representative" for our client, the Royal Commission (RC).

We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities.

In June 2021, Bechtel's contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more.


Work Location:
Ras-Al-Khair

The work location for this position is in Ras-Al-Khair which is located about 90 KMS north of Jubail Industrial City. You will be required to commute Jubail - Ras-Al-Khair - Jubail daily using the available transportation facility /shuttle bus service.
***
Major Responsibilities:
  • Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
  • Performs QA/QC metadata after each document to make sure it is errorfree, assign the transmittal packages to the correct Engineer Leads based on the distribution matrix for comments and review.
  • Administered and improved Document Control processes that incorporate the use of Compliant Eversuite/Oracle Unifier document management system as well as a complex paperbased workflow, filing, and archiving process.
  • Liaise between the Project team, Design team, construction contractors and other external parties on document management issues
  • Carry out day to day and final audits of Initial Acceptance As Built and Final Acceptance As Built in compliance to client's standards.
  • Maintained metrics to track all submittals and timelines, etc.
  • Send out notifications of outgoing transmittals received and sent out to Project Management based on the distribution matrix.
  • Ensure proper document classification, revision control, document status, deliverable dates and volume of documents received and sent.
  • Coordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
  • Assist the Document Management Team & Lead to deliver Document Management Support on the Project this includes all Document Management Activities required to all operations.
  • Circulate documents for Review according to review process in a timely manner.
  • Complete each task process, transmit, and attach electronic files do hard copy filing.
  • Assist in completing requests, searches queries as requested by project personnel.
  • Assist in providing guidance training to more junior team members.
  • Assist in preparing issuing project status/progress reports.
  • Assist in project closeout handover/archiving activities.
  • Making sure that departments are following the correct procedures in the document flow process in accordance to the Policies and Procedures.
  • Perform any other tasks assigned by the department manager.

Skills and Qualifications:

Essential Technical:

  • Bachelor / Diploma holder or equivalent in Computer Science, Business, Office Management or any other related disciplines.
  • 02 years experience in Document Control, Archiving or Office Management.
  • Intermediate level experience in

Microsoft Suite:
Word, Access, Excel.

  • Intermediate level knowledge in Adobe Professional.
  • Proficient typing and editing skills.

Essential Behavioral:

  • Team player
  • Good verbal & written communication skills (English).
  • Proactive & can take Initiatives.
  • Able to work on his/her own.
  • Must be flexible working in multiple locations.

Preferred Technical:

  • Experience using Document Controls EDMS systems (for example, Aconex, Unifier)
  • Intermediate knowledge in Document Control Processes.
  • Intermediate knowledge in ISO 9001 & Implementation at work.
  • Intermediate knowledge in QA & QC while handling documents.
  • Intermediate knowledge in Archiving documents (Soft & Hard Copy).
  • Intermediate knowledge in Retrieving documents (Soft & Hard Copy).
  • Intermediate knowledge Preparing KPI reports.
  • Perf