Srj - Executive Assistant to His Majesty's Consul

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)


The British Consulate General in Jeddah has a vacancy for an Executive Assistant to His Majesty's Consul General on a fixed-term contract of two (2) years, with a possibility of renewal.


The jobholder will report to His Majesty's Consul General (HMCG) and will provide executive assistance to the CG to ensure the smooth running and management of the CG office and Consulate General as requested, covering organisational, events, logístical and administrative support.


In addition to having very good secretarial skills, the jobholder needs strong personal skills to act as an effective interface between HMCG, staff members, and outside contacts.

Resilience, good organisational skills, strong judgement about priorities, and understanding others are also essential to the role.

Duties and responsibilities:

  • Proactively manage CG's schedule, diary, and travel arrangements, coordinating with colleagues/ meeting participants and set up IT as necessary;
  • Provide timely executive support for CG's meetings including preparation of agendas, collation and quality assurance of relevant briefs, reading material, write up meeting notes and follow up action when required;
  • Establish productive working relationships with a wide range of contacts both within the UK Government's Saudi Network and externally to support their engagement with the CG;
  • Support VIP visits including any administrative and logístical arrangements; meet and greet visitors and arrange hospitality as required;
  • Support the CG and colleagues in planning and organising events, e.g., dinners and receptions, manage databases, issue invitations and handle RSVPs;
  • Action all of the above for the Deputy CG in the absence of the CG;
  • Provide wider support to Consulate colleagues as required, including participating in a corporate objective e.g., Green Committee.


The above list is not exhaustive and the job holder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Consulate's emergency planning and any response to a crisis.


Key behaviours required:

  • Communicating and Influencing
  • Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.


 Making Effective Decisions
  • Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.


 Delivering at Pace
  • Take responsibility for delivering timely and quality results with focus and drive.


 Working Together
  • Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

Eligibility:

Essential qualifications, skills and experience

  • Relevant experience as a Personal/ Executive Assistant to a senior leader in a large organisation or government body, ideally for at least three (3) years.
  • Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams).
  • Excellent English language skills, both written and spoken. Able to express ideas and messages clearly and concisely. Accurate typing and proofreading skills.
  • Excellent planning and organisation skills. Ability to respond quickly and flexibly to meet multiple and changing priorities whilst maintaining close attention to detail and without compromising the quality of the work.
  • Initiative to solve problems, raise matters of concern, and understand competing priorities. Ability to work rigorously and independently and make judgement calls on when to use own initiative to deal directly with enquiries and seek guidance where necessary.
  • Strong interpersonal skills and works well as part of a team. Capable of working on their own initiative as well as with and through others, including in a fastpaced and changing environment.
  • Good customer skills in dealing with colleagues and external parties, able to work closely with senior staff and their contacts. Able to handle people on the phone and in person effectively.
  • Demonstrates cultural awareness, courtesy, and consideration in dealing with all stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
Desirable qualifications, skills and experience

  • Arabic language skills.
  • Event management experience.


 Required behaviours
  • Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 20 April 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Fixed term, with possibility of renewal
Working hours per week

  • 35
Region

  • Middle East & North Africa
Country/Territory

  • Saudi Arabia
Location (City)

  • Jeddah
Type of Post

  • British Consulate General
Number of vacancies

  • 1
Salary Currency

  • Srj - Driver (S1)

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Consulate General in Jeddah has a vacancy for Driver on a fixed term contract of one (1) year with a possibility of renewal.The jobholder will be part of Transport Team, maintaining a high standard of driving skills and punctuality to ensure the safety of passengers at all times.Duties and...

  • SRJ - Corporate Services Manager EO - Foreign amp Commonwealth Office

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Precision Hire Solution Full time

    Job Description (Roles and Responsibilities) The British Consulate General in Jeddah has a vacancy for a Corporate Services Manager (CSM) for a fixedterm contract for two (2) years. The jobholder will be responsible for the daily management of corporate services in Jeddah covering HR finance estates and transport. In this fastpaced role the jobholder will...

  • Srj - Corporate Services Manager (Eo)

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Consulate General in Jeddah has a vacancy for a Corporate Services Manager on a fixed term contract for two (2) years. There is a possibility of an extension to the contract depending on performance and operational requirements.Duties and responsibilities: Responsible for HR, Transport, Estates, and...

  • Executive Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    Business Unit: ICD - Islamic Corporation for Development Division: Not Applicable Department: CEO Executive Office (ICD) Contract type: Regular Staff Role Purpose: The role entails efficiently coordinating and organizing all activities within the CEO's office for smooth daily business operations. It is focused on providing essential administrative and...

  • Executive Technical Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    Role PurposeThis role is responsible for organizing and coordinating all activities of the CEO's office to ensure efficient conduction of the day-to-day business activities, and to provide the necessary administrative, technical and secretarial support to facilitate the work of the CEO. Also, assist in communication and coordination with the relevant...

  • Executive Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Kaizen Firm Full time

    Our client is a leading hospitality company in Jeddah, committed to providing exceptional service and unforgettable experiences to our guests. We pride ourselves on our innovative approach and dedication to excellence. Join their team and be a part of their exciting journey in the hospitality industry.They are seeking a highly organized and proactive...

  • Executive Assistant to Chairman

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Infinium Associates Full time

    Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely...

  • Executive Administrative Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia JOBIFY Human Resources Inc. Full time

    We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will manage a wide range of administrative tasks, from scheduling and coordination to handling personal errands. This role demands excellent communication skills, a high level of professionalism, and the ability to work under pressure in a fast-paced...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Asterix Communications Full time

    We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the CEO of our fintech startup. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment. This role offers an exciting opportunity to work closely with the CEO...

  • Assistant Operator, Bundling

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia AL ITTEFAQ STEEL PRODUCTS CO. Full time

    Work closely with cold shear operator. Responsible in removing ends cuts at cold shear. Relieve the cold shear operator in his absence. Help and assist in mill maintenance activities during mill stoppage. Enforces housekeeping in his area Follows Existing Company Rules and Regulation, Safety Guidelines and Practices.

  • Executive Assistant Ii

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Chalhoub Group Full time

    Who we areWe are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and...

  • Executive Coordinator

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    JOB PURPOSE:Responsible for supporting the office of the VP/DG concerned, by providing effective Complex/Directorate wide executive coordination and support in implementing decisions and activities. This would include providing support in coordination across the Complex/Directorate in monitoring of work program, strategic initiatives, change management...

  • Assistant Housekeeping Manager

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia InterContinental Full time

    Job SummaryAssist in managing the housekeeping and laundry operation to ensure product quality standards are met and that optimum service is provided to hotel guests according to hotel and company business objectives. Serve as Executive Housekeeper in his/her absence.Required Skills: Communication skills are utilized a significant amount of time when...

  • Executive Administrative Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia JOBIFY Full time

    About the job We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will manage a wide range of administrative tasks from scheduling and coordination to handling personal errands. This role demands excellent communication skills a high level of professionalism and the ability to work under pressure in a...

  • Government Relations Representative

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    Job PurposeThis role is responsible for executing required official transactions and officially representing IsDB to Saudi Government Bodies and foreign embassies. This role is the interface point between official requirements processing related to permits, licenses, visas, official letters attestation etc. This also role provides support to diplomatic...

  • Executive Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Suplari Full time

    SEA VenturesCompany isa business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.OUR VISIONDevelop highly skilled entrepreneurial leaders whose ventures will develop their countries to a...

  • Executive Assistant

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia SEA Ventures Full time

    Company Description- ABOUT USSEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.- OUR VISIONDevelop highly skilled entrepreneurial leaders whose ventures...

  • Services Account Executive

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Asterix Communications Full time

    Sales of the organization*s services (e.g., maintenance and service contracts).Sells organization*s services (e.g., maintenance and service contracts); primarily finds new customers and generates new business. Develops new accounts and/or expands existing accounts within an established geographic territory, industry, product segment, or channel.8-12 years of...

  • Jr. Site Engineer

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Saudi Contracting Group Full time

    1.Role Objective:Responsible to supervise and assist the Project Engineer with the execution of the work within allotted time, productivity, quality and safety standards and in accordance with specifications and drawings.To ensure conveyance of information on drawings to the site supervisory staff with sufficient clarity to ensure understanding.2.Detailed...

  • Senior H&s Engineer

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented Senior H&S Engineer to join our team In this role you will be responsible for the review and implementation of the contractors' safety programs. Responsible for providing advice on various safety aspects to contractors' personnel, and for encouraging contractors to pursue safe work practices and to maintain safe...