Administrative Secretary

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia Vitateck Medical Company Full time
Vitateck Group is now hiring a Administrative Secretary ( ARABIC AND ENGLISH SPEAKING), to base in Riyadh, Saudi Arabia.

Essential Responsibilities

  • Assists with administrative support including billing and invoicing for sales team.
  • Schedules and maintains calendar of appointments for managers using various tools, Outlook, and CRM.
  • Coordinates mailings on an as needed basis internally and externally.
  • Provides periodic reports and communications regarding required deadlines and outstanding items.
  • Establishes, maintains, and updates files and records.
  • Assists in flight bookings and hotel reservations for Managers and team members.
  • Reviews documentation to ensure accuracy and completeness.
Other Duties

  • Performs other duties and/or projects as assigned.
Knowledge, Skills and Abilities

  • Ability to create and modify CRM platform dashboards and reports at an intermediate level.
  • Intermediate skill level/proficiency with Excel.
  • Ability to be organized, effectively multitask and complete daily tasks accurately and within deadlines.
  • Ability to prioritize work, maintain flexibility while focusing on quality of work/results in a demanding environment.
  • Continuously seeks to improve processes/identifies efficiencies in work.
  • Ability to analyze complex situations and gather information to identify both standard and alternative solutions.
  • Excellent relationship management and customer service skills with the ability to build effective relationships with internal and external partners.
  • Strong collaboration and influencing skills.
  • Excellent written and verbal communication skills, with an ability to communicate with all levels of the organization.
  • Comprehensive understanding of compliance policies.
  • Ability to work independently or collaboratively in a teamoriented environment.
  • Must have the ability to coordinate multiple administrative functions with little to no supervision.

Qualifications:

  • Associate's Degree preferred.
  • Sales Administrative Assistant experience required.
  • 2+ years of experience in an administrative role preferred.
  • Experience with CRM platforms required.

Experience:

- administrative assistant: 3 years (required)
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