Senior Office Coordinator

2 weeks ago


Al Hufūf, Eastern Province, Saudi Arabia DHL Full time

Deutsche Post DHL (DPDHL) is the logistics provider in the world, with over 520,000 employees in more than 220 countries and territories.


  • DHL's Supply chain offers standardized Transportation, Logistics, Supply Chain, and Storage specialists and highly specialized endtoend solutions to customers in a wide range of industries globally.
  • We are seeking a dynamic person to take on the

Senior Office Coordinator role based in Al Khobar.

Objective:

  • The senior Office Coordinator will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Senior Office Coordinator is responsible for developing intraoffice communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

General Responsibilities:

  • Oversees general office operations and gives reports to the management
  • Coordinates appointments and schedules and manages staff calendars
  • Manages filing systems and office supplies, maintains IT infrastructure, and keeps inventory of orders
  • Oversees staff interactions and responds to queries on office management issues
  • Arranges travel processes, including flight, airport pickup, hotel booking, and car rentals for company executives and visiting delegates.
  • Prepare a work schedule and control the tasks of the office driver/messenger.
  • Compile, assimilate, and prepare confidential and sensitive documents.
  • Read and screen incoming mail and correspondence and forward materials to the concerned manager or department promptly and accurately.
  • Compose letters and memos in response to incoming mail or calls as per management's direction.
  • Operate computers to produce a variety of documents, charts, and graphs in final form.
  • Attend assigned training sessions and maintain records of all important correspondences.
  • Set an example to other staff by demonstrating good professional conduct.
  • Perform any other duties out of the normal routine but within the scope of work

Qualification:

  • Bachelor's degree in business administration, communications, or a related field
  • 25 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills and ability to prioritize the tasks
  • Must be a selfstarter and driven
  • Excellent communication and interpersonal skills (English and Arabic)
  • Strong problemsolving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products

Knowledge & Skills:

  • Proven experience as a Senior Office Coordinator or Administrative Assistant
  • Excellent time management skills and ability to multitask and prioritize work
  • Proficiency in MS Office especially (MS Excel and MS PowerPoint in particular)
  • Attention to detail and problemsolving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fastpaced environment
  • A creative mind with the ability to suggest improvements

Why join DHL Supply chain?


As the world's largest contract logistics specialist, we create a competitive advantage for customers through customized logistics solutions based on globally standardized warehousing, transportation, and integrated service components.

We bring sector expertise, global scale, and local knowledge to design and manage supply chains from raw materials and manufacturing to finished goods delivery and return services.


Website

Industry

  • Transportation, Logistics, Supply Chain, and Storage

Company size

  • 10,001+ employees
  • 54,799 on LinkedIn. Includes members with current employer listed as DHL Supply Chain, including parttime roles.

Founded

  • 1969

Specialties

  • Logistics, Supply Chain Management, Consulting, Contract Manufacture, Warehousing, Order Fulfillment, Service Part Logistics, Kitting and Assembly, Managed Transportation, Reverse Logistics, Real Estate, In-Plant Logistics, Environmental Compliance, Automotive, Technology, packaging, ecommerce, ecommerce, supply chain, transport, fulfillment, packaging, real estate, commercial real estate, trucking, twoman home delivery, distribution center, MRO, Service Logistics, Retail, Consumer, Energy, Chemicals, Manufacturing, Engineering, healthcare, pharma, life science, and clinical trials, Deutsche Post DHL (DPDHL) is the logistics provider of the world with over 520,000 employees in more than 220 countries and territories.

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