Receptionist

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia Takeda Pharmaceutical Full time

Job Purpose:


The Receptionist job carries various responsibilities including greeting visitors, answering calls, booking and receiving courier & supporting the admin department.


Principle accountabilities:

Responsibilities:

  • Greeting visitors, offering them refreshments and directing them to the right person.
  • Answering calls and providing information to callers, taking messages and handling general queries.
  • Manage both stationery and pantry supply ordering and organizing.
  • Keeping the reception area tidy.
  • Receiving courier, invoices and packages for staff.
  • Booking couriers on behalf of staff members.
  • Maintaining office app for employee attendance.
  • Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
  • General administration work and record keeping as delegated by secretary / administrator.
  • Preparation of meeting and conference rooms and assist in arrangements for catering.
  • Assisting all the PA's to order lunch snacks & prepare meeting rooms for their respective departments meetings.
  • Handling vendor payments of office supplies (scanning invoices / submitting for payments).
  • Handling Etisalat invoices monthly wise and finalizing for the payments.
  • Preparing office petty cash replenishment form with receipts and submitting for payments.
  • Performs all other duties as assigned within the scope of work.

Skills & knowledge:

Educational qualifications:

  • Hold's a Bachelor's degree, administrative or any related field.
  • Proficiency with MS office.
  • Saudi Nationality is a must

Relevant Experience & knowledge:

  • 3 to 5 years of experience

Skills:

  • Ability to handle high volume productionbased work environment.
  • Ability to work independently.
  • Strong verbal and written communication skills.
  • Must be able to effectively manage deadlines and multiple priorities.
  • Adheres to internal financial and compliance controls for all meetings.
  • Highly detail oriented.
  • Demonstrable customeroriented attitude.
  • Ability to interact with all levels of the organization
  • English fluency

Locations:

Riyadh, Saudi Arabia

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time
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