Project Leader

2 weeks ago

Al Hufūf, Eastern Province, Saudi Arabia FUTURE PIPE INDUSTRIES Full time

Category:

FTE

Unit / Division / Department / Section:Projects management

Location:

KSA
- ____

JOB PURPOSE
Directly responsible for leading the successful execution of simple Projects.

Financial Dimensions:

Industrial:
Up to 15M$, Municipal: Up to 30M$

KEY ACCOUNTABILITIES
Contract Management

  • Assigned projects Contract management.
  • Contract Summary update, approval and distribution.
  • Responsible for closure of all contract review comments with an accepted resolution by FPI management.
  • Responsible for calculating and reporting potential and actual claims after the contract review activities.
  • Responsible for Contract execution activities.

Order to Project Close Out

  • Directly responsible for leading the successful execution of the Project as per the Contract Terms, Department Booklet, Procedures, Processes and Policies and maximizing Client Satisfaction.

Claims, Variations & Quotations

  • Identifies and coordinates all project Claims and Variations from the Client and Engineering and from the internal supply chain requirements review.
  • Controls the documentation and registry of Claims and Variations.
  • Communicates Claims of Time and Works to the Client.
  • Quotes for all Variations., in collaboration with the Commercial Team.
  • Obtains management approval for the execution of additional or varied works.
  • Ensures the update of Contract Baseline and Project Plan after the Client approval of Quotations or Claims.
  • Follows up the Purchase Order of the approved Claim or Variation.
  • Records all LD and back charges claims from Client's in the claim file.
  • Prepares justification debates and reasoning to counter Client claims and closes them most cost effectively with appropriate approvals.

Projects Schedules & Progress Control

  • Reviewing and approving the Project schedule during Projects, also including the Field activities if applicable and verifying that all requirements in terms of scope / time are properly addressed.
  • Providing input stemming from external sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
  • The 'Supervision Schedule' is controlled by the Client and Contractor of installation and the PM ensures its embedment to the Project Plan.
  • The 'Installation Schedule' is reviewed by FSV and the PM/PL.
  • Follow up, manage and report on project progress, using the Progress Control Tools.
  • Monitoring of the progress and comparing base plan with actual, reporting and escalating delays.
  • Providing input stemming from internal sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
  • The 'Training Schedule' within a project is controlled by the PM/PL.

Internal & External Reporting

  • Agrees with the Client on the contents of the Client Project Report
  • Issues Client Project Reports
  • Issues Fortnightly Internal Reports to UPRJ

Request For Production

  • PM/PL seeks approval of the priced BOQ from the Client.
  • Controls the RFP documentation updates.
  • Follows senior management guidelines and the 'Approval Authority Matrix' for the approval of RFPs without P.O.

Interfaces management

  • Ensures the effectiveness of communication of FPI internal departments, EDFI and other External parties Interfaces as per the notes of the procedures. Internally the PL/PM handles also the legal and commercial issues.
  • The PL/PM is copied all the project correspondence.

Minutes of Meetings, Visit Reports & Correspondence

  • Represents FPI in project Meetings with external parties
  • Plans the Meeting Agenda.
  • Reviews, Signs and Communicates the MOM.
  • Makes Visit Reports to the Line Organization.
  • Reviews others Visit Reports.

Managing Opportunities, Risks, NCRs, and Lessons Learnt

  • Identifying, Communicating and Escalating to the UPRJ and PQM, NCRs and Lessons Learnt according to the procedure
  • Controlling assigned project related Issues
  • Supporting and verifying execution and Close out of related Improvement Actions
  • Providing support in the proper and timely resolution and closure of Client complains
  • Maintains the Client Communication record file
  • Facilitating the Client satisfaction survey per project
  • Providing project key performance indicators inputting the improvement process

Projects Records Management

  • Responsible for creating, maintaining and archiving the project records, as per the procedure.

Projects Document Control

  • Setting and communicating the project document control requirements to SSC-DC.
  • Verifying and/or Instructing project amendments of the Document Distribution Matrix the Documents Distribution to SSC-DC.
  • Communicating SSC-DC the VDRL and MRB Requirements
  • Controlling the contents of the VDRL and MRB index.

Project Close Out

  • Responsible for communicating to the organization the Project Close Out requirements and expediting the process
  • Responsible for reviewing

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