CEO Office Manager

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia AlBorg Diagnostics Full time
Al Borg Diagnostics is a leading provider of diagnostic health services, with a rich history of growth and expansion. Established in Jeddah in 1998, the company has become one of the largest private diagnostics providers in Saudi Arabia.

Looking towards the future, Al Borg Diagnostics is guided by Saudi Arabia's ambitious vision 2030 for sustainable development in the field of laboratories and preventive diagnosis.

With its strong track record of growth and expansion, Al Borg Diagnostics is well-positioned to continue leading the way in diagnostic health services across the region and beyond.


Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to the CEO, including but not limited to managing correspondence, preparing reports and presentations, and organizing files and documents.
  • Stakeholder Engagement: Manage and facilitate engagement with key stakeholders, including customers, partners, and investors, to support the CEO's relationshipbuilding efforts. This may involve coordinating meetings, events, and communications.
  • Document Preparation and Management: Prepare, review, and edit documents, presentations, and reports for the CEO, ensuring accuracy, confidentiality, and professionalism. Manage the storage and retrieval of documents and ensure that all documentation complies with company policies and legal requirements.
  • Schedule Management: Efficiently manage the CEO's schedule, ensuring optimal use of their time. This includes scheduling meetings, appointments, and travel arrangements, as well as coordinating with internal and external stakeholders.
  • Meeting and

Event Coordination:
Organize and coordinate meetings, including setting agendas, preparing materials, and ensuring the availability of necessary technology. Plan and execute executive-level events, including retreats and strategy sessions.

  • Project Management: Assist the CEO in project management, including tracking deadlines, coordinating with other departments, and ensuring project objectives are met.
  • Confidentiality: Maintain the highest level of confidentiality regarding the CEO's office and sensitive company information.
  • Executive Assistance: Provide personal assistance to the CEO as needed, including handling personal appointments and tasks.

Requirements:

  • Bachelor's degree in business administration, management, or a related field.
  • Proven experience as an Office Manager, Executive Assistant, or in a similar role, preferably within a corporate setting.
  • Exceptional organizational and timemanagement skills.
  • Excellent verbal and written communication skills in Arabic and English.
  • Strong interpersonal skills, with the ability to interact professionally with all levels of staff, stakeholders, and external partners.
  • Proficiency in Microsoft Office Suite and other office management tools.
  • Ability to maintain confidentiality and discretion at all times.
  • Proactive and able to work independently with mínimal supervision.
  • Problemsolving skills and the ability to handle multiple tasks simultaneously.

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