Personal Assistant

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Turner & Townsend Full time

Company Description
At Turner & Townsend we're passionate about making the difference.

That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

Job Description Secretarial and Administrative Support**- Provide a high quality secretarial and organisational support service

  • Word processing correspondence, memos and reports
  • Prepare presentations
  • Organise and maintain effective filing systems
  • Responsibility for dealing with maintenance of office equipment and ordering stationery

Bid Support

  • Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
  • Production of bid presentation material
  • Ensure all bids are timely submitted and are of consistent quality as per client instructions
  • Follow Director's instructions on any other bid tasks
  • Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
  • Highlight urgent correspondence and print attachments
  • Prepare correspondence on behalf of the Director, including the drafting of general replies

Diary and Travel Management

  • Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
  • Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
  • Coordinating and arranging video and conference calls
  • Schedule on behalf of the Director meetings between him and his direct reports
  • Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes
  • Making travel arrangements and booking accommodation

Meeting Management

  • Provide support for an extensive range of meetings, including providing location maps, preparing agendas, premeeting briefings and meeting papers, noting action points and following them up
  • Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications

Event Planning

  • Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

Managing Expenses

  • Collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
  • Book appropriate travel and hotel accommodation in line with the expense policy

HR Support

  • Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc
  • Manage the PRO

Qualifications

  • A minimum of five years PA experience in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts
  • Excellent typing skills, good computer literacy speed and accuracy essential (Excel, Word and PowerPoint)
  • Immaculate communication skills.
  • Arabic speaking, writing + reading is required.
  • Excellent organisational skills and ability to plan own work
  • Proven ability to work under pressure and to tight deadlines
  • Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
  • Demonstration of the ability to work under sustained pressure and to tight deadlines
  • Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
  • Experience of diary management, researching and booking of travel and accommodation
  • Attention to detail and deadlines
  • Proactive and flexible in approach

Additional Information:

  • Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects worklife balance._
LI-ND3

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter

Instagram

LinkedIn

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Khayira Holding Company Full time

    Personal Assistant Manage the CEO's calendar, including scheduling meetings and appointments, and prioritizing the most sensitive matters Managing travel requirments and planning. Ensure that the office environment is wellmaintained, including the organization, neatness, and professional appearance of the workspace. Coordinate maintenance and repairs to...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Khayira Holding Company Full time

    Manage the CEO's calendar, including scheduling meetings and appointments, and prioritizing the most sensitive matters Managing travel requirments and planning. Ensure that the office environment is wellmaintained, including the organization, neatness, and professional appearance of the workspace. Coordinate maintenance and repairs to office equipment and...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia J10 Consulting FZ LLE Full time

    Our real estate developer client have an new hiring for a seasoned personal assistant to join their team in Riyadh.Job Types: Full-time, PermanentPay: ریال6, ریال8,000.00 per month

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mint Creative Production LLC Full time

    Personal Assistant - Preferable SaudiMaintain and manage the executive's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.Proactively anticipate schedule conflicts and provide solutions to ensure effective time management.Prepare necessary materials, agendas, and briefings for meetings.Manage and maintain...

  • Personal Assistance

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Work force Full time

    personal Assistant duties and responsibilities Schedule meetings and manage calendars. Take accurate and comprehensive notes at meetings. Help with daily time management. Run errands as requested. Plan travel, including flights, accommodation and ground transportation.Ability to commute/relocate: Riyadh: Reliably commute or planning to relocate before...

  • Executive Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Areeb Human Resources Company Full time

    On behalf our client ,we are looking for an Executive Personal Assistant.Job Summary:Executive Personal Assistant to support the CEO of our fast-growing startup. The EPA willmanage both personal and business responsibilities, aiming to maximize the CEO's productivityand assist with time management and work-life balance._ Duties/Responsibilities:_- Calendar...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Rawaj HCM Jobs Full time

    Leverage your abilities and join the dynamic team of a Holding Saudi Company specializing in the Real Estate Marketing industry in Riyadh, Saudi Arabia.As a Personal Assistant will be responsible foroverseeing personnel management, talent acquisition, and employee relations within the dynamic environment of event planning and logistics, ensuring efficient...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a Holding Saudi Company specializing in the Real Estate Marketing industry in Riyadh, Saudi Arabia.As a Personal Assistant will be responsible for overseeing personnel management, talent acquisition, and employee relations within the dynamic environment of event planning and logistics, ensuring efficient...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia RAWAJ Full time

    Leverage your abilitiesand join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well.They are one of the leading Events' solutions and production providers in GCC with more than 20 years of experience in the market and...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Fircroft Arabia Full time

    About the RoleAs an Executive Assistant, you will play a crucial role in supporting our manager and facilitating efficient communication within the organization.Core ResponsibilitiesActing as the Point of Contact: Serve as the primary point of contact between the manager and internal/external clients, ensuring timely and professional communication.Scheduling...

  • Executive Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia ALSBT Full time

    Are you an exceptionally organized, proactive, and detail-oriented individual with a passion for supporting and assisting top-level executives? We are currently seeking a highly skilled Executive Personal Assistant to join our dynamic team and provide invaluable support to our senior managementAs the Executive Personal Assistant, you will be responsible for...

  • Personal Assistant to CEO

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Aroma City Group Full time

    :- A large scale company is looking for a Personal Assistant to the CEO, fluent in English and has former experience in the same function for 5 years at least.

  • Personal/ Executive Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Information Technology company SaaS Full time

    We are looking for a Personal/ Executive assistant who will work as the right hand to the CEO. This is the perfect position in learning entrepreneurship and leadership beyond an assistant role.Responsibilities: Perform secretarial and administrative support for business related and personal matters Coordinating domestic and international travel arrangements...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia TSS Advertising Full time

    Job Description:Responsibilities:- Executive Support: Provide highlevel administrative support to the Chief Managing Director. Manage and maintain the executive's schedule, including organizing meetings, appointments, and travel arrangements.- Communication: Act as the primary point of contact between the Chief Managing Director and internal/external...

  • Personal Butler

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Nathan & Nathan Human Resources Full time

    Our very important principal and family-based client in the Kingdom of Saudi Arabia is looking for a Personal Butler who can be based in Riyadh.As the Personal Butler you are expected to be highly professional, detail-oriented, and attentive to the needs and preferences of the HNWI. They should possess excellent communication and organizational skills, be...

  • Personal Butler

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Nathan & Nathan HR Full time

    ,Our very important principal and family-based client in the Kingdom of Saudi Arabia is looking for a Personal Butler who can be based in Riyadh.As the Personal Butler you are expected to be highly professional, detail-oriented, and attentive to the needs and preferences of the HNWI. They should possess excellent communication and organizational skills, be...

  • Personal Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.Within our Consult business we harness our unique combination of...

  • Personal Assistant

    1 month ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.Within our Consult business we harness our unique combination of...

  • Personal Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Talent Pal Full time

    At Mace our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible bringing transformative impact to our people communities and societies across the globe. To learn more about our purpose culture and priorities visit our strategy site. Within our Consult business we harness our unique combination of leadingedge...

  • Personal Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.Within our Consult business we harness our unique combination of...