Receptionist

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia The Qode FZ LLC Full time
We are looking for a Administrative Assistant to join our growing team in Riyadh.

Title:
Administrative Assistant

Reports to:
Senior HR and Administration Manager

Office:
Riyadh, KSA

KEY ATTRIBUTES | QUALIFICATIONS

  • Previous working experience as a Receptionist/Personal Assistant/Executive Secretary
  • Indepth knowledge of office management systems and procedures
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent communications and interpersonal skills
  • Discretion and confidentiality
  • Proactive problem solver
  • Flexibility and adaptability
  • With excellent computer (Microsoft Office) skills
  • Excellent judgment and creative problemsolving skills
  • Must be selfmotivated and proactive, going above and beyond his call of duty
  • Possess an ability to work comfortably and efficiently in a collaborative setting
  • Ability to work in a fastpaced environment

KEY AREAS OF RESPONSIBILITY

  • Provide administrative support to ensure efficient operation of office
  • Answer phone calls and transfer to the appropriate staff member
  • Receive and greet visitors
  • Carry out administrative duties such as filing, typing, copying, scanning etc.
  • Make travel arrangements for senior staff such as booking flights, cars, hotel or restaurantreservations when necessary
  • Support the team by performing tasks related to organization
  • Provide information by answering questions and requests
  • Maintain supplies inventory by checking stocks to determine inventory level, anticipating neededsupplies, placing and expediting orders for supplies
  • Coordinate and organize appointments and meetings
  • Assist with onboarding of new employees
  • Companywide committee facilitation and participation
  • Employee safety, welfare, wellness, and health reporting
  • Maintaining employee files and filing system
  • Assisting with the daytoday efficient operation of the office
  • Coordinate messenger and courier service
  • Maintain office filing and storage systems
  • Support in activities and company organized events as needed
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Update and maintain internal staff contact lists and administrative records
  • Ensure office equipment is properly maintained and serviced
  • Contributes to team effort by accomplishing related results as needed

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