Project Administrator

1 week ago


Medina, Al Madīnah al Munawwarah, Saudi Arabia AECOM Full time

Company Description Work with Us. Change the World.**At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand.

We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description Position**Project Administrator

Job Summary


As a Project Administrator within the Managing Agent Team, you will play a crucial role in supporting the efficient management of operations, maintenance, and project works related to public infrastructure civil, electrical, and landscaping assets.

You will maintain accurate project documentation and provide administrative support to ensure project success.

Key Responsibilities

Document Control

  • Establish and maintain a structured document control system for all projectrelated documents, including drawings, contracts, reports, and correspondence.
  • Ensure the proper version control, filing, and tracking of documents.

Data Entry and Management

  • Input and update project data in electronic document management systems.
  • Create and maintain project files and records in an organised manner.

Communication and Coordination

  • Facilitate communication between project teams, contractors, and stakeholders by distributing projectrelated documents and information.
  • Coordinate meetings, conferences, and projectrelated events as needed.

Record Keeping

  • Maintain accurate and uptodate project logs, including document logs, transmittal logs, and change order logs.
  • Track and archive historical project data for reference and auditing purposes.

Quality Assurance

  • Perform regular document reviews to ensure compliance with established standards and procedures.
  • Assist in the preparation of quality documentation and reports.

Administrative Tasks

  • Provide general administrative support to the project management team, including data entry, file organisation, and office management tasks.
  • Assist in project planning, scheduling, and reporting activities.
  • Help track project progress and update project schedules as needed.

Qualifications

  • Degree qualified, additional education or training in document control or project administration is a plus.
  • 5+ years' experience as an administrator / document controller
  • Proven experience in document control, project administration, or a related role.
  • Familiarity with document management software and tools.
  • Attention to detail and strong organisational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Ability to work both independently and collaboratively within a team.
  • Knowledge of construction or infrastructure projects is preferred

Additional Information

About AECOM


AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management.

On projects spanning transportation, buildings, water, new energy and the environment, our public

Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.


You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.


AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families.

We also provide a robust global well-being program.

We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.


Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

As an Equal Oppor
  • Administrator

    1 week ago


    Medina, Al Madīnah al Munawwarah, Saudi Arabia Work in USA Full time

    Administrative AssistantAs an Administrative Assistant, you will be responsible for providing administrative support to our team in Medina. This is a full-time position with a salary of 1300$. We welcome applicants from all nationalities, but proficiency in English is required.Responsibilities: Manage and maintain office supplies and equipment Answer and...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented Contracts Administrator to join our team In this role you will get to work on one of the fastest growing projects.What You'll Be Doing: Play a leading and pivotal role in supporting the project executives, leaders and project managers in monitoring and controlling the performance of contracted services to ensure...

  • Administrator

    1 week ago


    Medina, Al Madīnah al Munawwarah, Saudi Arabia AECOM Full time

    Company DescriptionAt AECOM, we're delivering a better world.We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.Our clients trust us to bring together the best people, ideas, technical...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Work in USA Full time

    Administrative manager vacancy in Medina Saudi Arabia Administrative ManagerPosition Overview:We are seeking a highly organized and experienced Administrative Manager to oversee the day-to-day operations of our company in Medina, Saudi Arabia. This position is suitable for men and Indian nationals who are fluent in English.Key Responsibilities:- Manage and...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Hill International Full time

    General Description of Role and Responsibilities:Ensure that the requirements of the contract documents are implemented and maintained throughout the contract period. Assist in reviewing contractual notices of claims and providing contractual advice to Engineering in their administration of the Construction Contract. Interact with the Client representatives,...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Parsons is now seeking a Contracts Administrator for one of our projectsIn this role, you will be r esponsible for all assigned pre and post award contract administration functions. Provides supervision, training and technical guidance in the Contracts Department, including contract preparation, evaluation, negotiation and award of contracts, Conducting...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    In this role you will be responsible for all assigned pre and post-award contract administration functions. Provides supervision, management and provide technical legal guidance to Contract Administrators (and support staff) within the Royal Commission Construction Department. Responsible for protecting the Royal Commission and Company interests in all...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Provides administrative and professional support in managing the day-to-day operations of the assigned area. Performs and completes special administrative tasks as assigned. Assists and facilitates the flow of work for the in-line staff of the same area.Essential Responsibilities and Duties:Provides full administrative support to the Department...

  • Project Coordinator

    1 week ago


    Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented Project Coordinator to join our teamWhat You'll Be Doing: Coordinate project management activities, resources, equipment, project's schedules and information Liaising with the client to identify and define project requirements, scope and objectives and to ensure that client needs are met as the project evolves...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia JASARA Program Management Company Full time

    University degree in a related field such as Business Administration, Logistics Management, Industrial Engineering, or equivalent.Deep understanding of supply chain and logistics operations and management.Effective team leadership skills and the ability to motivate and direct working teams.Ability to plan, organize and manage logistics projects...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Due to the increased productivity and activitry at Yanbu Industrial City, Parsons are looking to increase the size of the Contract Administration Team and overall capability within its Contract Department.It is the Contrracts Department that is responsibile for all assigned pre-award contract administration functions at the Program, including contract...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia JASARA Program Management Company Full time

    Educational Qualifications: The applicant is preferred to have a bachelor's degree in engineering, business administration, or a related field. A higher degree such as a Master's in Project Management may be preferred.Previous Experience: The applicant must have at least 2 years of project management experience, including experience in various fields such as...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    provides support in project planning and implementation and coordinates day-to-day tasks.Essential Responsibilities and Duties:Recommends a best-approach strategic programs, and projects, including processes and models.Assists with the development of the assigned programs and liaises the strategic projects in the Hospital.Coordinates with Program Champions,...

  • Project Manager

    1 week ago


    Medina, Al Madīnah al Munawwarah, Saudi Arabia Engineering & Construction Full time

    Job Brief:Project Manager job role description: Ensure resource availability and allocation. Develop a detailed project plan to monitor and track progress. Manage changes to the project scope, project schedule and project costs using Coordinate internal resources and third parties/vendors for the flawless execution of projects. Work directly with the...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly Project Director Hospitality (Luxury Hotels) to join our team Provides direction and management for every phase of large Hospitality projects or programs to assure on-schedule completion within or below budget and in accordance with contractual obligations. The Program Director must be capable of managing a project or...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Hill International Full time

    General Description of Role and Responsibilities:Efficiently integrate the cost, schedule and document control element of the work they are managing. Supervise Document Control and lead the development of the Document control system. Develop and maintain project information systems, including information accumulation and reporting. Work in coordination with...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Egis Full time

    General information:Organisation :Egis is an international player active in the consulting, construction engineering and mobility service sectors.We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.With operations...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Part of the Saudi 2030 Vision, the Yanbu City Program on the West (Red Sea) Coast of KSA is one of the largest and most significant schemes in Parsons' history.We have just agreed the budgets for the coming year which is 100% positive and we will be growing the team with a view to escalating the works.A key requirement will be a western educated /...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia Parsons Full time

    Job PostingParsons is looking for an amazingly talented Construction Manager to join our team In this role you will be responsible for bringing together a multidiscipline team of individuals whose qualifications and experience meet the expertise required to accomplish the assigned construction management tasks.What You'll Be Doing: Construction Manager Civil...


  • Medina, Al Madīnah al Munawwarah, Saudi Arabia NWC Full time

    Education and experience:Bachelor's degree in engineering, business administration, or related field.Previous experience in planning and scheduling, usually requiring at least two years of experience on related projects.Technical knowledge:Deep understanding of project management concepts and planning and scheduling techniques such as PERT, Gantt charts, and...