Creditors Clerk

2 weeks ago

Johannesburg, Gauteng, Saudi Arabia Motus Holdings Limited Full time

Position Overview

  • The purpose of the role is to ensure that all authorized invoices are captured accurately and processed for payment in a timely manner; preparing accurate reconciliations of creditors' accounts statements, allowing for effective supplier management.

Specific Role Responsibilities
Job Outputs:

  • Invoice capturing, payment allocations, expense allocation to correct GL accounts.
  • Process incoming purchase order requests.
  • Print proof of payments and match open items in order system.
  • Dealing with supplier queries.
  • Reconciliations to creditors' statements.
  • Preparation of creditors for payment, timeously.
  • Maintaining a current age analysis.
  • Make sure that orders are kept up to date.
  • Validation of sign off on invoices prior to payments.
  • Make sure the order is for correct cost centre.
  • Make sure that the correct cost centers are used when processing.
  • Electronic and manual supplier filing system is accurate and up to date.
  • Vendor documents and applications relevant and up to date.
  • Liaising with branch managers nationally for authorization as required.
  • Handling Intercompany Creditor accounts.
  • Paying all commissions and preferred partnership payments

Qualifications and Experience
Minimum Experience

  • A minimum of 2 years of experience in a Creditors Clerk role
  • Experience and relevant knowledge of effective supplier control.

Minimum Qualification

  • Grade 12 – essential
  • Relevant tertiary qualification will be an advantage.

Minimum Requirements

  • Valid unendorsed code 08 driver's license

Computer literate:

  • MS Office intermediate level of Excel skill is essential.
  • Sage X3 and ONBASE – an advantage.

ESSENTIAL TO NOTE: The successful candidate must be willing to work overtime/shifts/weekends when required.

Skills and Personal Attributes
Competencies:

  • Communications Skills
  • Must be able to handle pressure
  • Time management skills demonstrating a sense of urgency and commitment.
  • High levels of accuracy and attention to detail.
  • Interpersonal skills, articulate and well-spoken with internal and external customers on all levels.
  • Supplier focus

Personal Attributes:

  • Flexible, self-motivated, trustworthy and highly responsible.
  • Honesty and integrity in all business dealings
  • Neat and presentable.
  • Energetic
  • A team player but able to work autonomously.

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