Procurement Officer
2 weeks ago
The purpose of the post is to locate key suppliers, negotiate the school's purchasing agreements and making sure the resources meet the school's specifications.
To implement and maintain a purchasing policy and strategy for BHSR and carry out purchasing.Line Manager:
Head of Finance
Duties and Responsibilities
- To source, network and negotiate with suppliers, contractors, and service providers to obtain competitive rates without compromising service levels.
- To set up and maintain a preferred suppliers database.
- To assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and cost effectiveness.
- To ensure timely delivery of purchases.
- To update and maintain all documentation for reporting and audit purposes.
- To participate in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts.
- To place orders with suppliers, to track the delivery of these orders, to check these orders in and to deal with any quality issues or quantity discrepancies, particularly in the case of the annual order.
- To source alternative suppliers when necessary due to supply/price issues.
- To actively promote the procurement function within BHSR.
- To keep informed of current prices, conditions, and availability of new products.
- To participate in meetings where appropriate to promote procurement best practice.
- Producing and analysing reports and data to identify areas of strengths and areas of improvement in terms of cost effectiveness.
- Any other tasks as requested by Head of Finance.
Skill/Experience Requirement:
- Previous experience in a procurement or purchasing role.
- A relevant professional qualification would be an advantage.
- Experience of working in schools would be an advantage.
- Excellent negotiation and relationship skills
- Excellent presentation and communication skills
- Excellent computer literacy skills e.g., databases, spreadsheets, MS Dynamics etc.
- Excellent analytical and problemsolving skills.
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