Document Control and Archiving Advisor
2 weeks ago
Make a difference every day
The Job Opportunity
Since 1947, Serco Middle East has been supporting governments to deliver public services across various sectors (Transport, Healthcare, Citizen Services and Defence), enabling transformation and ensuring the delivery of world class services.
We are extremely proud of our partnerships with government and semi-government entities and what we continue to achieve together.
In the Middle East, we employ more than 5,500 people across four countries including the United Arab Emirates, the Kingdom of Saudi Arabia, Qatar and Iraq.
To support Serco's continuous delivery of world class services, we are currently bidding for a new project in Saudi Arabia and we are looking for a Document Control and Archiving Advisor.
The Document Control and Archiving Advisor will ensure that all documentation related to the operation and maintenance, inventory, and coding of the fleet of vehicles is properly managed and archived within the automated system, and that all personnel are following the proper procedures and protocols related to documentation and archiving.
Oversee the creation, revision, and approval of documents such as maintenance schedules, inventory lists, and coding procedures, and ensuring that they are properly stored and archived within the system.
Responsible for managing access to the documents, ensuring that they are only available to authorized personnel. Manage document archiving and prepare information and data retrieval plans in an electronic manner. Ensure that all documentation related to the project is properly organized, stored, and maintained.Develop and implement document control procedures and work with project stakeholders to ensure that all documentation is up-to-date and accurate.
Develop and implement a system for archiving project documentation in a secure and organized manner. Ensure that all archived documents are easily accessible and retrievable. Ensure that all project documentation is in compliance with relevant regulations, standards, and best practices.
We are looking for someone with s trong attention to details and be able to ensure that all documents are properly stored, named, and organized within the system.
Communicate effectively with team members and stakeholders and be able to provide training and support to ensure that all personnel are following the proper procedures and protocols related to document control and archiving.
Strong organizational skills and be able to manage multiple documents and versions within the electronic document management system.Familiar with regulatory and compliance requirements related to document control and archiving and ensure that all documentation follows these requirements.
Specific requirementsBachelor's Degree holder.
7 years minimum work experience in similar role.
Deep understanding of document control and archiving procedures, including knowledge of industry standards and best practices.
Experience with electronic document management systems, including knowledge of how to organize and archive documents within the system.
Have experience with quality management systems and be able to integrate document control and archiving procedures within these systems.
Working with Serco
At Serco, not only is the nature of the work we do important, everyone has an important role to play.
We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services.
Join Us
By joining Serco you will have unlimited access to our Global Employee Networks - SercoInspire (Gender), SercoEmbrace (Multicultural), and SercoUnlimited (Disability).
We take pride in what we do
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