Operations Assistant

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia MENA Speakers Full time

Key Responsibilities:

-
Operational Support:

  • Assist in the daytoday operations of the bureau, ensuring smooth and efficient processes.
  • Review the compliances in accordance with the local laws.
  • Manage and update internal databases and CRM systems.
  • Prepare reports, presentations, and other documents as needed.
  • Connect with Finance team to review the daily tasks, be up to date with the tax requirements, invoicing, payments and bank reconciliations.
  • Monitor and execute the purchases and expenses as required.
  • Handle requests from the management.
  • Support the teams to ensure projects and deadlines are met.
-
Sales Team Support:

  • Provide administrative support to the sales team, including managing calendars, scheduling meetings, and preparing sales materials.
  • Assist in tracking sales leads and opportunities in the CRM system.
  • Handle client inquiries and provide information about speakers and services.
  • Handle event related tasks, including scheduling, travel arrangements, and accommodations for speakers, speaker briefs and any onthespot requirements.
-
Marketing Team Support:

  • Assist with the implementation of marketing campaigns and initiatives.
  • Manage social media accounts and contribute to content creation.
  • Help organize promotional events and coordinate marketing materials.
-
Recruitment:

  • Lead the recruitment process for new hires, including posting job ads, screening resumes, conducting interviews, and making hiring recommendations.
  • Coordinate onboarding and training for new employees.
  • Collaborate with department heads to identify staffing needs and develop job descriptions.

Qualifications:

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Prior work experience of atleast 3 years in recruitment is mandatory, with a proven track record.
  • Knowledge of the local protocols for recruitment, onboarding and offboarding.
  • Proven experience in an administrative or operational support role, preferably in a similar industry.
  • Experience in recruitment and talent acquisition.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and CRM software.
  • Ability to work independently and as part of a team.
  • High attention to detail and ability to multitask in a fastpaced environment.

Conditions about the job

  • There will be no visa sponsorship provided by the company. You will be required to selfsponsor your visa/residency/work status as per your present location.
  • You will need to align with the UAE working days and timings (Mon-Fri; 9AM6PM), with your availability on weekends with the possibility of extended working hours to ensure the deliverables, commitments and tasks are handled for all events and for clients.
  • This is a remote working profile and your utmost professionalism, discipline and commitment to work ethics would be expected by the management.
  • Your compensation will be determined based on your interview assessments, your skill sets and management's decision.

Pay:
Up to ریال7,000.00 per month

Application Question(s):

  • Are you willing to work remotely and comply with the organization's policies on remote working and the UAE work timings?
  • Do you have any experience working on events?
  • Are you willing to provide references as part of us doing a backgrund check?

Experience:

  • Recruitment: 3 years (required)
  • Administrative: 3 years (required)
Application Deadline: 10/06/2024
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