Procurement & Supply Chain Director

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Hamza Batterjee Holding Full time

Main TASKS:

Supplier Evaluation

  • Vendor Assessment
  • Analysis of Price Proposals and the Financial Reports of the Company
  • Negotiation of Various Contracts
  • Collaboration with Suppliers for agreeing Upon Policies
  • Collaboration with internal stake holders for meeting the Standards
  • Monitoring and Evaluation of Contracts
  • Maintaining and Reviewing: Inventory and Assets

Procurement & Supply Chain Management

  • Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectivelyfunctioning processes to avoid delays and lost opportunities.
  • Ensure effective lines of communication between the various departments, Project/Departmental Managers and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
  • Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
  • Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services across the business segments and projects/programs.
  • Ensure full compliance of procurement activities with the Procurement standard, Financial Rules and Regulations, relevant organizational directives and administrative instructions.
  • Implement effective internal control, proper design and functioning of a clientoriented procurement management system for projects and related reporting requirements.
  • Ensure effective creation and use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes.
  • Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment
  • Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, vendor & customer relationship management and performance measurement.

Contracts Administration and Management

  • Provide oversight over various contract management processes and ensure transparency.
  • Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Project/Department Managers and Team Leaders.
  • Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of the Company, its clients and beneficiaries.
  • Monitor and analyze contract performance against agreed benchmarks through reporting mechanisms and advise projects/department on potential issues and recommend remedial actions.
  • Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or noncompliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes.
  • Conduct activities required by the contract including logístical support, accreditation, licensing, verification of goods, monitoring of activities and performance of subcontractors.
  • Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes.
  • Prepare Purchase Orders, amendments, and requests for contract awards and/or waivers for accumulated procurement values ensuring that all specifications, terms and conditions are clear and correct.

Logistics and Asset Management

  • Take full responsibility for assets and inventory management of all expendable and nonexpendable items under the projects and/or various program for business units.
  • Initiate assets tagging, verification, maintenance, monitoring and writeoff/disposal as may be appropriate in compliance with established rules and procedures.
  • Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles for all Company assets.
  • Monitor lifecycle/shelflife of assets and equipment.
  • Ensure all stores and equipment held by the projects are stored safely, correctly and securely depending on item classifications.
  • Monitor all subequipment accounts to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.
  • Visit field offices and business units on a regular basis with the aim of monitoring and evaluating the provision of logístical inputs and identify actions to be taken and implement necessary improvements in the system.
  • Liaise with the varied departments and business units on all procurement issues if and when applicable.

General

  • Organize and deliver trainings for the operations/project personnel on procurement, supply chain, logistics, assets ma

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