Trainee Creditors Supervisor

DUTIES:

• Supervise and monitor the processing of supplier invoices on the SAP system by the Creditors Administrators
• Review and ensure correctness, validity & completeness of all supplier reconciliations before submission to Finance Manager or Accountant for final authorization. All valid supporting documents much be attached to all reconciliations at all times
• Review and assist Creditors Administrators to resolve all outstanding supplier reconciliations queries before payment dates. All queries should be resolves within 60 days. Investigate and validate all debit balances
• Review the warehouse register to ensure that invoices / delivery notes are signed for daily by Creditors Administrators. Take remedial action to ensure this process is being followed by all parties involved
• Check a sample of the manual invoices to ensure that they have been correctly processed to the correct General Ledger account and VAT treated correctly.
• Review and be accountable for month-end computation of expenses and GIT accrual before submission of the schedules to the Accountant.
• Review and be accountable for all supplier payment proposals and ensure proper authorization by the Finance Manager before uploading into SAP and online banking system
• Review to ensure that each payment proposal raised by Creditors Administrator has a payment checklist that is properly completed and signed
• Ensure that all supplier reconciling items requiring manual clearings / FI clear on the GRIR or creditors ageing schedule are properly reconciled before submission to Finance Manager or Accountant for write-off authorization
• Ensure that all creditors Master file changes are approved by the Finance Manager before updated
• Responsible for compiling all information required to open up a new supplier / vendor in the SAP system
• Responsible for releasing blocked invoices Purchase Price Variance reports once authorized by the Purchasing Manager/Supervisor and Finance Manager
• Assist Finance team management and ensure continuous proper training and guidance is provided to improve performance and quality of work
• Ensure that the Creditor Administrators comply with Group Policies and Procedures, and Group Schedule of Authority at all times
• General administrative duties e.g. Filing and archiving, etc.

REQUIREMENTS:

• Minimum 3 years of experience in creditors supervisory role.
• Must have passed Matric including a pass in Mathametics.
• BCom Accounting Degree will be an added advantage.
• SAP working experience is essential.
• Applicants must have STRONG reconciliation skills.
• MS Office especially Excel is essential.
• Excellent communication skills at all levels
• Be able to work overtime as and when required.
• Must be team players & committed to internal & external customer service.
• Ability to work under pressure.
• Ability and desire to learn and meet deadlines.