Site Coordinator

4 weeks ago


Johannesburg, Gauteng, Saudi Arabia Anova Health Institute Full time

Key duties and responsibilities:

Project Coordination

  • Lead and support the Peer Educators and larger outreach team in their respective region.
  • Coordinate outreach activities of peer educators
  • Coordinate training of Peer educators
  • Coordinate community HIV testing and counselling activities, and other screening services on outreach
  • Participate in individual supervision meetings with the peer educator and document individual session.
  • Identifies places where people who inject drugs congregate and send this monthly to the M&E copying the project manager
  • Responsible for updating and adding all the sites to the mapping tool monthly
  • Coordinate the distribution of harm reduction kits, needles and syringes, condoms and lubricants, and other materials during outreach to PWUD and partners.
  • Document and report all the missing project supplies, and assess the reasons given and take appropriate action.
  • Recruit clients to receive Opioid Substitution Therapy OST and submit the report to the project manager and M&E monthly
  • Provide and ensure that risk assessment is done per client,
  • Continuously the coordinator has to assess the number of harm reduction packs required for each client per week.
  • Ensure there are enough harm reduction packs to the site to cover the time until the next planned outreach date
  • Assess the psychosocial, human rights and risk elements of each client and make referrals to relevant departments. Include this update as part of your monthly narrative
  • Organise monthly district clean ups with people who inject drugs and other stakeholders in the region. Include this update as part of your monthly narrative
  • Organise small group discussions and coordinate with the Advocacy officer. Include this update as part of your monthly narrative
  • Identify female clients and ensure they receive all relevant services offered by the project.
  • Responsible for driving yourself and your team to the sites of work as and when required, and you should adhere to the Anova vehicle management policy
  • Ensure that all positive clients are linked to care via mobile or local facilities.

Project Administration

  • Keep records about services provided during outreach and submit these to M&E officer on a regular basis
  • Maintain regular contact with peer educators and follow up with them on performance-related issues
  • Assist in the preparation of monthly schedules for peer educators and tracking attendance
  • Administer the HR policies and ensure compliance of project staff on timesheets, etc
  • Manage project vehicle and ensure daily checklists are done
  • Ensure that the office rentals are paid timely each month
  • Ensure all project supplies distributed are recorded
  • Ensure all your staff members have adequate PPE
  • Ensure all medical waste is managed as per the Waste Management SOP. All needles must be submitted to the Yeovile clinic
  • Submit office inventor to the project administrator each quarter
  • Submit weekly sign in registers to the project administrator.

Personal development

  • Participate in learning and development opportunities trainings, workshops, information sessions etc..
  • Stay abreast of developments in the fields of HIV/AIDS, STIs and TB.
  • Organise and encourage all staff members to attend debriefing and counselling sessions.

Organisational Responsibilities

  • Attend meetings, briefings, debriefing, staff meetings and other as directed to do so on a regular basis.
  • Represent the organisation with pride and ensure you adhere to the ethos and principles.
  • Represent the organisation on behalf of the programme.

Perform any other additional duties assigned by the line manager.

Minimum qualifications and experience:

  • Bachelor of Social Work, Nursing or Psychology or any other Social Science Degree is a requirement.
  • Knowledge of Department of Health policies and strategies on HIV/TB and HCT
  • 3 years' experience working on HIV and TB programmes
  • Experience in Coordination and implementation of HTS
  • Experience in working with key populations PWUD
  • Excellent communication and report writing skills
  • Computer literate
  • A valid driver's licence
  • Willingness to travel and drive teams to sites
  • Knowledge of HIV/AIDS prevention and community health issues
  • Facilitation skills.
  • Proficient in Microsoft Word, Excel and PowerPoint
  • Report-writing skills.
  • Planning and organisational skills.
  • Good communication skills.
  • Good interpersonal skills,
  • Team player

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