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Procurement Coordinator

2 months ago

Johannesburg, Gauteng, Saudi Arabia Kontak Recruitment Full time

Minimum Requirements:

  • Bachelor's degree in business administration, Supply Chain Management, or a related field
  • 3 years' experience in stock, procurement, purchasing or logistics
  • Good understanding of procurement function
  • Basic understanding of accounting concepts such as VAT, Cost of Sales, Expenses and Fixed assets
  • Understanding of Forex, international shipping terms and regulations
  • Self-starter, able to take initiative, work without supervision and begin projects independently
  • Good analytical skills and attention to detail

Duties and Responsibilities:

  • Regularly analysing all stock and non-stock suppliers to ensure they meet price, quality and delivery parameters
  • Obtaining supplier price lists and entering ERP system with supplier part numbers
  • Source the required goods and or services from approved supplier database
  • Maintain and update organisation database includes finding new business partners
  • Negotiating with suppliers for cost savings, discounts, volume rebates
  • Completing accurate and timely data entry of purchase orders
  • Generating and qualifying new suppliers through surveys and on-site visits
  • Expediting and coordinating critical deliveries, emergency requisitions, and quotes
  • Be responsible for the planning and execution of spares ordering as well as spares consumption
  • Planning and execution of the service milestones in conjunction with internal workshop
  • Acting as an interface between supplier and internal departments regarding orders
  • Tracking and communicating order status
  • May be required to assist with ad-hoc tasks. Multi skilled to perform duties of other procurement personnel in their absence
  • Analyse trends and patterns to implement the stockholding and replenishment strategy for commodities
  • Pull and manage reports on a weekly, monthly, and quarterly basis, for open, received purchases orders
  • Assist finance in receiving the relevant supporting documents for supplier's payments i.e. invoices, delivery notes and authorised purchase orders
  • Ensure all orders are placed and completed at the right time, with right quantities, with the right quality, delivered to the right place at the right price
  • Attend and resolve any administrative discrepancies including but not limited to incorrect deliveries and price variances within thirty-six 36 hours
  • Link PO to requisition spares, non-stock, machines & other and advice of ETA in MS Teams
  • Investigate the best ways to reduce operational expenditure and cost
  • Negotiate favorable terms for organisation and drive the culture for long-term savings
  • Reduced the use of COD and ad-hoc purchase accounts

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