Creditors Clerk
4 weeks ago
Position Overview
- The purpose of the role is to ensure that all authorized invoices are captured accurately and processed for payment in a timely manner; preparing accurate reconciliations of creditors' accounts statements, allowing for effective supplier management.
Specific Role Responsibilities
Job Outputs:
- Invoice capturing, payment allocations, expense allocation to correct GL accounts.
- Process incoming purchase order requests.
- Print proof of payments and match open items in order system.
- Dealing with supplier queries.
- Reconciliations to creditors' statements.
- Preparation of creditors for payment, timeously.
- Maintaining a current age analysis.
- Make sure that orders are kept up to date.
- Validation of sign off on invoices prior to payments.
- Make sure the order is for correct cost centre.
- Make sure that the correct cost centers are used when processing.
- Electronic and manual supplier filing system is accurate and up to date.
- Vendor documents and applications relevant and up to date.
- Liaising with branch managers nationally for authorization as required.
- Handling Intercompany Creditor accounts.
- Paying all commissions and preferred partnership payments
Qualifications and Experience
Minimum Experience
- A minimum of 2 years of experience in a Creditors Clerk role
- Experience and relevant knowledge of effective supplier control.
Minimum Qualification
- Grade 12 – essential
- Relevant tertiary qualification will be an advantage.
Minimum Requirements
- Valid unendorsed code 08 driver's license
Computer literate:
- MS Office intermediate level of Excel skill is essential.
- Sage X3 and ONBASE – an advantage.
ESSENTIAL TO NOTE: The successful candidate must be willing to work overtime/shifts/weekends when required.
Skills and Personal Attributes
Competencies:
- Communications Skills
- Must be able to handle pressure
- Time management skills demonstrating a sense of urgency and commitment.
- High levels of accuracy and attention to detail.
- Interpersonal skills, articulate and well-spoken with internal and external customers on all levels.
- Supplier focus
Personal Attributes:
- Flexible, self-motivated, trustworthy and highly responsible.
- Honesty and integrity in all business dealings
- Neat and presentable.
- Energetic
- A team player but able to work autonomously.
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