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Product Coordinator
4 days ago
Key Duties and Responsibilities
Invoicing for all Rights Holders & Freelancers
- Managing and processing of all invoices
- Managing and converting currencies for foreign invoices
- Managing and assisting with processing of all other invoices
- Tracking and recordkeeping of all processed invoices
- Resolving all budget related issues for invoice processing
- Resolving all queries from freelancers with regards to the invoice process
- Liaising with Finance on processes and management of invoices
- Assisting and resolving queries from the publishers with regards to invoice issues
Manage all courier requirements
- Packaging of goods and gathering of dimensions information
- Making bookings for both local and cross border shipments
- Managing collections and deliveries
- Tracking of shipments
- Progress updates to customers
- Handling of queries from customers
- Creating commercial invoices for cross border shipments
- Completing of customs clearance documents and customs instructions
- Creating waybills for each shipment
- Keeping record of all shipments
- Meet all courier deadlines, especially during submissions and tenders
- Liaising with RTT's key account manager on a weekly basis
Manage all Freelance agreements and Flat fee agreements
- Responsible for getting all relevant documentation together for the freelancers
- Assisting with documentation for flat fee agreements
- Communicating with the freelancers to inform what is needed to complete the contracts
- Managing the delivery of the documents to and from the freelancer
- Checking that all details are filled in and that all the information is correct
- Liaising with Procurement to load the freelancer as a new vendor
- Tracking and record keeping of all documents
- Handling of queries from the freelancers and publishers during this process
Assisting the Production team
- Support the Production Manager with various duties as assigned
- Assist the Production team with general production tasks
- Assist with content requests
- Assist with work order requests
- Assist with general queries
- Liaising and engaging with typesetters
Educational Requirements
- 1 - 3 years of administrative and/or publishing experience
Experience Requirements
- Excellent communication skills both written and verbal
- Proficient in Word, Excel, Outlook and PowerPoint
Skills and Competencies
- Drive results by owning solutions, getting the right people involved and delivering on promises
- Take bold and decisive actions to deliver ambitious outcomes and champion a culture of high performance
- Listen, encourage and respect differences. Treat all people fairly, with honesty and transparency
- Looking beyond the immediate job, both inside and outside of Maskew Miller Learning and introduces new ways of seeing, thinking and working
- Identify what needs to be done and take action
- Cooperatively address problems and aggressively seek solutions
- Ensure that important information is communicated regularly and consistently
- Check information for accuracy
- Perform work in a manner that is consistent with Maskew Miller Learning's goals
- Remain calm under stress and have the interpersonal awareness to read a situation to what others might need
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