Vredendal Local Office – Administration Manager

4 days ago


Cape Town, Western Cape, Saudi Arabia Legal Aid South Africa Full time

Job Description
Legal Aid SA is a National Public Entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine 9 provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Vredendal.

KEY OUTPUTS

  • Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
  • Manage administrative functions from a compliance and operational effectiveness approach.
  • Management of the local office Manual and Standard Operating Procedures SOPs for the local office and advise on application.
  • Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
  • Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
  • Management oversight of Business Intelligence BI reports to accurately reflect the status of strategy implementation.
  • Management and monitoring of local office contracts to ensure compliance and value for money.
  • Management and monitoring of the correct use of petty cash.
  • Management of infrastructure and fixed assets.
  • Manage procurement and payments sourcing quotes from suppliers, processing of invoices, orders, et cetera.
  • Management of over and under expenditure to ensure budgetary control.
  • Efficient vehicle and fleet management.
  • Manage a diverse team to ensure efficiencies and accountability.

COMPETENCIES SKILLS, KNOWLEDGE & ATTRIBUTES REQUIRED

  • National Senior/Matric certificate, plus three 3 year Financial Management/Accounting tertiary qualification NQF 6/National Diploma.
  • A Supply Chain Management qualification will be advantageous.
  • A valid driver's licence.
  • Five 5 years of administrative experience.
  • Two 2 years of relevant management experience.
  • Supply Chain Management experience.
  • Understanding and application of basic computer software packages.
  • Ability to develop and implement operational plans.
  • Leadership and problem-solving skills.
  • Resource and risk management.
  • Business writing and project management skills.
  • Ability to compile and interpret reports and statistics.
  • Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment, for example: working knowledge of the Constitution, Public Finance Management Act PFMA, National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
  • Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.


  • Cape Town, Western Cape, Saudi Arabia Road Accident Fund Full time

    Purpose of the Job: The Officer: Legal Administration is accountable to process documentation relating to claims settlement as well as the effective coordination of processes and procedures that contribute to the efficient early settlement of claims dispute/s outside court proceedings.Key Performance AreasLegal AdministrationTranscribe and proofread legal...


  • Cape Town, Western Cape, Saudi Arabia Clermont Group Full time

    ResponsibilitiesSupporting the executive team with administrative tasks such as managing calendars and coordinating meetingsAssisting in office operations to ensure a smooth workflow and professional atmosphereHandling confidential information and preparing documents as neededFacilitating communication within the organization and with external...


  • Cape Town, Western Cape, Saudi Arabia Legal Aid South Africa Full time

    Job DescriptionLegal Aid SA is a National Public Entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine 9 provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive...

  • HR Administrator

    2 weeks ago


    Cape Town, Western Cape, Saudi Arabia TB HIV Care Full time

    Minimum RequirementsMatricOne-year diploma in Human Resources ManagementVIP Payroll, Sage People or any other HR Systems and computer literacy a mustExperience working on ATS Applicant Tracking System would be an advantageAt least 3 years' experience working in an HR / recruitment environmentMS Office, Sage People and good understanding of...

  • HR Administrator

    1 month ago


    Cape Town, Western Cape, Saudi Arabia TB HIV Care Full time

    Minimum RequirementsMatricOne-year diploma in Human Resources ManagementVIP Payroll, Sage People or any other HR Systems and computer literacy a mustExperience working on ATS Applicant Tracking System would be an advantageAt least 3 years' experience working in an HR / recruitment environmentMS Office, Sage People and good understanding of...


  • Cape Town, Western Cape, Saudi Arabia Apex Group Full time

    Role purposeAs a BRC Coordinator and assistant to the Risk team, you will play a crucial role in supporting business services in a professional manner, adhering to company policies, legal/regulatory requirements, service levels, and standards to meet business expectations. Your responsibilities will include coordinating the BRC/Client Acceptance process,...


  • Cape Town, Western Cape, Saudi Arabia Astral Foods Ltd Full time

    The ideal candidate will be responsible for:Bank administration functionsUploading of payment batches to the LN systemGenerating audit trails and completeness listing reportsGenerating production schedule report Innova vs primary process reportMaintaining the CSI scheduleAssist in the preparation of monthly control account reconciliationsReviewing and...


  • Cape Town, Western Cape, Saudi Arabia Macdonald & Company Full time

    Job SummaryJoin the journey of a dynamic company on the riseOur client is a specialised enterprise conducting business throughout the Western Cape.As a property investment and development company, our client specialises in industrial, retail, and commercial properties.They engage in developing greenfield sites, revitalizing existing properties as well as...

  • AML Administrator

    7 hours ago


    Cape Town, Western Cape, Saudi Arabia ENSafrica Full time

    Job DescriptionA vacancy for an AML Administrator has become available in our Cape Town office. The successful incumbent will report directly to the AML Team Leader. The working hours for this position are made up of 9-hour shifts between the hours of 07h00 and 18h00 and are subject to change, according to the business and team requirements. The successful...


  • Cape Town, Western Cape, Saudi Arabia Fidelity Services Group Full time

    Minimum Requirements:Excellent communication skillsMatric certificate or equivalentA clear criminal recordComputer literate and proficiency in Microsoft Word, Excel and OutlookAt least 2 years' administration experienceBackground in Administration/ Office Management is an advantageMust be willing to work overtime when requiredOwn transport is an advantageKey...


  • Cape Town, Western Cape, Saudi Arabia City of Cape Town Full time

    RequirementsA BTech or first degree preferable in economic development and urban managementThree to five years' relevant experience in the specialist professional functions related to the informal, local area economic development, urban management and implementation of projects and programmes. see KPA'sSound knowledge of related statutory, legislative...


  • Cape Town, Western Cape, Saudi Arabia City of Cape Town Full time

    RequirementsA BTech or first degree preferable in economic development and urban managementThree to five years' relevant experience in the specialist professional functions related to the informal, local area economic development, urban management and implementation of projects and programmes. see KPA'sSound knowledge of related statutory, legislative...


  • Cape Town, Western Cape, Saudi Arabia Discovery Limited Full time

    Key PurposeThe key purpose of this role is to administer Group Risk policies, reconciling scheme and reassurance premiums and to handle all queries relating to any of the above with external and internal clientsAreas of responsibility may include but not limited toProcessing of all daily and monthly transactional activity within agree service levels.Process...


  • Cape Town, Western Cape, Saudi Arabia Discovery Limited Full time

    Key PurposeThe key purpose of this role is to administer Group Risk policies, reconciling scheme and reassurance premiums and to handle all queries relating to any of the above with external and internal clientsAreas of responsibility may include but not limited toProcessing of all daily and monthly transactional activity within agree service levels.Process...

  • HR Administrator

    3 days ago


    Cape Town, Western Cape, Saudi Arabia 1Nebula Full time

    Job Opportunity at 1Nebula: The purpose of this position is to play a pivotal role in ensuring the smooth functioning of our human resources operations. Your primary responsibility is to manage payroll and benefits administration, alongside overseeing various HR operational administrative tasks. What You will do within this role Your key responsibilities:...

  • Project Administrator

    1 month ago


    Cape Town, Western Cape, Saudi Arabia Lesedi Nuclear Services Pty Ltd Full time

    PURPOSE OF ROLEThe Project Administrator`s main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.KEY PERFORMANCE AREASAssist In coordinating projects correspondence/documents - i.e. delivering, filing, emailing, etc.Manage correspondence registers.Compile letters with...


  • Cape Town, Western Cape, Saudi Arabia Computacenter Full time

    About the roleCreating & maintaining contractor payroll numbers in the HR system. Processing invoices for payment, creating a goods receipt in the SAP system. Managing invoice queries with internal departments & external agencies. Creating & maintaining contractor purchase orders within the SAP system. Management & monthly distribution of the Company...

  • Professional Officer

    2 weeks ago


    Cape Town, Western Cape, Saudi Arabia City of Cape Town Full time

    RequirementsA relevant B degree or First Degree BSc Honours, Natural Sciences, e.g., Coastal management, Environmental Management, Conservation, ecological restoration and management, Botany, Zoology, Marine Biology or similarA minimum of 2-3 years relevant specialist experienceExperience in Coastal management advantageousProficiency in MS OfficeA valid...

  • Professional Officer

    1 month ago


    Cape Town, Western Cape, Saudi Arabia City of Cape Town Full time

    RequirementsA relevant B degree or First Degree BSc Honours, Natural Sciences, e.g., Coastal management, Environmental Management, Conservation, ecological restoration and management, Botany, Zoology, Marine Biology or similarA minimum of 2-3 years relevant specialist experienceExperience in Coastal management advantageousProficiency in MS OfficeA valid...

  • Payroll Administrator

    2 weeks ago


    Cape Town, Western Cape, Saudi Arabia BDO South Africa Full time

    DescriptionBDO Cape Town is looking for an experienced Payroll Administrator to join the Business Services and Outsourcing department. The successful candidate will play a crucial role beginning to end in the Payroll team by executing accurate and timely payroll functions to various clients.Responsibilities:Overseeing the efficient running and administration...