Admin Assistant

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia BLUE OCEAN CORPORATION Full time
  • Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams.
  • Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of documents, training materials, and essential packages.
  • Maintain and update internal databases and CRM systems, ensuring accurate and up-to-date information regarding their skills, certifications, and availability.
  • Assist in processing sales orders related to training sessions, ensuring proper documentation, follow-up, and timely execution.
  • Prepare training schedules, contracts, proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook).
  • Ensure timely follow-up on client requests, quotations, and feedback, ensuring a high level of customer satisfaction.
  • Organize and maintain all relevant sales and trainer-related documentation, ensuring it is easily accessible for future reference.
  • Ensure all trainer and client interactions, schedules, and feedback are accurately recorded in the CRM system to streamline operations.

Requirements

  • Bachelor's degree in Business Administration, Marketing, or a related field is preferred.
  • Bilingual proficiency in Arabic and English (both written and verbal) is a plus.
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) is essential.
  • Experience with CRM software (e.g., Salesforce, Zoho) is a plus.
  • 2-3 years of experience in admin coordination, or administrative roles are mandatory.
  • Strong organizational and multitasking abilities with great attention to detail.
  • Excellent communication and interpersonal skills for handling clients and vendors.
  • Ability to manage time effectively and handle competing priorities.

Benefits

  • Employment Visa
  • Medical Insurance
  • Annual Air Ticket (Home Country)
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