Senior Conference Producer

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Tahaluf Full time

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

  • Work within a highly dynamic business with the energy and style of a start-up
  • Be part of building a business that is launching new products and events at scale
  • Grab an opportunity to accelerate your career and make a real impact.

The team is looking for a Senior Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.

What you will do

Conference Production

  • Produce high-level relevant industry conference programmes.
  • Liaise with key professionals/institutions and companies in the production of conference programmes.
  • Engage with recommended speakers and confirm their attendance.
  • Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.
  • Prepare and communicate creative brief documents to the Marketing team.
  • Prepare and lead telesales briefs and set follow-up meetings to track progress.
  • Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
  • Assist providing leads to the sponsorship team and attend sales meetings as appropriate.
  • Mentor other conference producers within the team.
  • Conduct a post-show analysis of the event including job title analysis.

Market Research and Industry Networks

  • Effectively research topics with relevant industry professionals and the target market.
  • Develop new conference ideas and programme content through meetings and tele-research with key experts.
  • Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.
  • Identify key opinion leaders/institutions and companies related to the event.
  • Maintain existing and build new relationships develop a conference with topics and speakers.
  • Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.
  • Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.

Speaker & Delegate Liaison

  • Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day.
  • Assist with onsite duties as required for the duration of the event, which may require longer working hours.

Qualifications

What you will bring

  • 6 years in events management with at least 2 years in conference production.
  • Demonstrable experience in successfully delivering conferences within large-scale events with over 10,000 attendees, managing conference tracks and budgets.
  • Good understanding of and exposure to Asian markets, particularly China, Hong Kong, Taiwan.
  • Good understanding of and experience in the KSA market, ideally with exposure to government entities.
  • Fluency in Arabic and English.
  • Can remain positive and focused on problem-solving while working in a high pressured, fast-paced and ever-changing environment - fun
  • Excited to improve processes and launch new initiatives, and can demonstrate experience of this.

What would be great (but not essential)

  • Experience of working in a research-based role.
  • Sales experience including creating proposals, pitching ideas, closing proposals.
  • Journalism skills including copywriting and editing.
  • Fluency in Mandarin.

Additional Information

What you will get

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen.

Core Benefits:

  • Medical Insurance for individual and family
  • Annual leave – 28 days
  • Remote working on Sundays
  • Working anywhere – 2 months every year
  • School fees contribution, 40,000 SAR per child per year (up to a max of three children)
  • Wellbeing Benefits
  • Residency visa including yearly dependent fees
  • Individual annual flight allowance for expats

International Relocation Package*:

  • Paid flight to Riyadh – individual and family
  • 60 days accommodation or suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
  • Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
  • Paid flight home for individual and end-of-service gratuity payment when leaving the company (if applicable).

Local Relocation Package*:

  • Paid flight to Riyadh – individual and family
  • 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
  • Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances, and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Production
  • Industries
  • Events Services

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