Tender Specialist

Oliver Wyman is seeking a highly organized and proactive Coordinator for client portals, to join our Business Development team. This role is critical in ensuring Oliver Wyman's presence and registration on client portals in key markets, maintaining existing registrations, and managing the operations through the portal including Requests for Proposals (RFPs) submission, tracking, and closure.

The ideal candidate will have strong attention to detail, excellent organizational and tracking skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Vendor Registration & Management

  • Lead the end-to-end process of registering Oliver Wyman on client portals, including preparing and submitting all necessary documentation to clients and relevant authorities.

  • Maintain, monitor, and renew company credentials, including legal, financial, and compliance documents, to ensure uninterrupted registration.

  • Act as the primary point of contact for all vendor registration inquiries and liaise with internal departments (Legal, Finance, Mobility, etc.) to complete necessary filings.

  • Track and update all company registrations in a centralized system, ensuring accuracy and timely renewals.

  • Build and maintain strong relationships with external stakeholders such as the clients' procurement team and government agencies involved in the registration process.

  • Maintain a comprehensive tracker of all company registrations, ensuring accurate and up-to-date records.

  • Provide support for the executive assistants on supplier registration lists and other ad-hoc requests.

  • Work closely with the Business Development team to align vendor registration strategies with Oliver Wyman's growth objectives.
    

• RFP Coordination & Submission

  • Monitor and download relevant RFPs, RFIs, and other client requests from various portals.

  • Ensure timely submission of all RFPs, coordinating with Executive assistants, Business Development, and project/engagement teams.

  • Collaborate with internal stakeholders to collect required documents, verify proposal compliance, and submit proposals through different client portals.

  • Track submission deadlines and requirements, ensuring accuracy and completeness in all bid responses.

  • Support partners and the engagement team with RFP-related queries and follow up on submission status, clarifications, or extensions.

  • Manage physical RFP submissions when required, ensuring all documentation is compiled and delivered correctly.
    

• Ad-Hoc Business Support

  • Assist the IMEA Business Impact and Business Development Team in preparing various materials and analyses that contribute to the effective operation of the IMEA region, ensuring responsiveness to evolving business needs.
    

Experience and Skills required:

• Education: Bachelor's degree in business management, administration, or related field.

• Experience:

  • 3+ years of experience in a corporate or professional services environment, preferably in business development, procurement, or operations.

  • Experience managing Etimad and other government portals is a plus.

  • Knowledge of the tender process and familiarity with Request for Proposal (RFP) requirements in the GCC regions required.

• Skills:

  • Proactive and creative approach to problem-solving, adaptable to changing situations with a solution-focused mindset.

  • Displays eagerness to take on responsibilities, learn, and actively contribute to team success.

  • Exhibits meticulous attention to detail in document preparation, data accuracy, and file management.

  • Strong organizational skills with demonstrated ability to prioritize and multitask.

  • Ability to work independently and collaboratively in a fast-paced environment and strive under pressure.

  • Coordinating among various stakeholders across different levels and industries, ensuring effective communication and collaboration.

  • Skilled in efficiently prioritizing tasks and adeptly using time management tools to meet deadlines.

  • Strong verbal and written communication skills in both Arabic and English are essential.

  • Proficiency in Microsoft Office Suite.

  • Project management skill is a plus.