Board Affairs Specialist

4 weeks ago

Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

As the focal point for all Boards of Directors, Governors and Committees, the role is to provide advanced level expertise in the design and full automation of the rules, processes (including online documents flow) and procedures related to the functioning of the Boards and committees. Is responsible for the end-to-end Board Election process and provides induction trainings and any needed support to the new Board Members.

In coordination with other relevant Departments / Entities, the role provides general assistance for any requests / issues that may arise and delegate them, accordingly, monitor their resolution, follow up on decisions made and oversee their implementation.

The role is also overseeing the preparation of communications, the accuracy and proper uploading distribution of online board documents and other relevant information and materials, in accordance with IsDB processes and guidelines via complying with international standards and global best practices.

Key Accountabilities

IsDB Group Boards Relations and Services:

Serves as a key focal point for all matters related to Board Relations and Services across the IsDB Group, troubleshoot, and resolve any issues related to the smooth functioning of the Boards (BED/BoD) and other Committees' meetings according to IsDB policies and procedures.

Coordinates and manages efficient and effective communication channels between IsDB Management/ Group Entities and the Members of Boards to ensure effective coordination and flow of information.

Manages the timely preparation, submission, and publication of Boards documents (BED/BOD/BOG/GA)

Organizes and oversees the smooth implementation of the Board and other committees' elections meetings, in accordance with the requirements under the relevant rules IsDB guidelines and standards.

Provides accurate necessary documentation for Board meetings, such as the distribution of Board of Governors and Procedures Committee papers for consideration and the preparation of summary records, minutes of meetings, briefings, and executive summaries, whilst ensuring their timely and efficient dissemination.

Oversees and facilitates pre-meetings and post-meetings arrangements (logistics, communication, agenda, material etc.), ensuring that all necessary activities have been implemented properly and timely.

Maintains official records and documents relating to the meetings of the Board of Governors and General Assemblies in accordance with IsDBG policies and procedures.

Conducts post meeting evaluation, including data analysis and report generation for the management's review.

Communicates regularly with Member Countries in relation to membership matters Board Members and other internal and external stakeholders across the IsDB Group to resolve any relevant inquiries and build and maintain excellent business relations, if needed, escalate outstanding issues.

Maintains the BED Members' calendars and schedules, ensuring that the BED members are fully prepared for each meeting/event.

Monitor and follow up on BED/BODs and their Committees' post-meetings actions and decisions, proposes corrective measures to the management and overviews their prompt implementation.

In cooperation with other concerned IsDB Group functions, conducts the orientation program for the newly elected/appointed Executive Directors and provides them with needed support and assistance, including arrangements for proper reception etc.

Collects / consolidates input Participate in the preparatory meetings with other IsDB departments for organizing high-level seminars, conferences, meetings, and other events.

Collect and consolidate inputs from various stakeholders across the Bank and prepares and submits period and / or present ad-hoc and periodic reports to, as requested by the Management.

IsDB Group Annual Meeting:

Serve as a member of the Annual Meeting Secretariat Committee and perform related tasks in relation to the committee's terms of reference.

Serve as General Secretariat focal point in the exercise of the agenda and documents of the Board of Governors (BOG) and General Assemblies (GA) in cooperation with concerned IsDBG Business Units.

During the annual meetings, organize and oversee the smooth implementation (in a timely and transparent manner) of the election of the Board of Executive Directors, in accordance with relevant rules and regulations.

Operational Excellence:

Contribute to the continuous process improvement by identifying, proposing, and implementing more efficient ways of executing the board relations coordination, facilitation and follow up activities, in compliance with regulatory requirements.

Ensure all related activities are carried out in compliance with IsDB Group's policies, procedures, rules, and standards.

Academic and Professional Qualifications

Bachelor's degree in Business / Public Administration, Marketing, Communications Company Secretaryship, or related field.

Minimum 5 years of experience in Board Relations, preferably in an International Development Institution.

Skills & Necessary Knowledge

Knowledge of corporate governance, board protocols, policies, and procedures

Business acumen / knowledge and understanding of the IsDB Group's activities.

Analytical thinking

Ability to handle confidential information in discrete manner.

Attention to detail and accuracy.

Executive information management

Problem solving

Production and management of board - related systems and platforms (e.g., e-Board system)

Management of board events' practices / protocols and organization (e.g., Board of Governors Annual Meetings, etc.)

Knowledge of the Documents Management System.

Languages

French - Preferred

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome yourapplication.Tocomplete the application you would need the following document(s):

#J-18808-Ljbffr

  • Board Affairs Specialist

    5 hours ago

    Jeddah, Makkah Province, Saudi Arabia Sidra Capital Full time

    Sidra Capital requires a Board Affairs Specialist to ensure effective corporate governance by supporting the Board of Directors and committees through efficient coordination, compliance, and communication.Main ResponsibilitiesSupport Fund Board approvals by processing requests and maintaining related records.Liaise with legal counsel on governance matters...

  • Corporate Governance Board and Committees Affairs Manager

    3 days ago

    Jeddah, Makkah Province, Saudi Arabia Propel Consult Full time

    CompanyThe company leads in the industrial services industry; specifically in transportation and logistics industry. It provides airport services in Saudi Arabia. They are currently looking for a Corporate Governance Board and Committees Affairs Manager to be based in Jeddah Saudi Arabia.Main Duties & Responsibilities: StrategicDevelop and maintain the...

  • Board Secretary

    6 days ago

    Jeddah, Makkah Province, Saudi Arabia Converge Full time

    On behalf of a leading food manufacturing company in Jeddah, we're searching for a Board Secretary & Legal Affairs Manager to join their leadership team. This role combines corporate governance expertise with hands-on legal advisory responsibilities, playing a pivotal role in ensuring regulatory compliance and effective board operations.Location: Jeddah,...

  • Board Secretary

    7 days ago

    Jeddah, Makkah Province, Saudi Arabia Converge Full time

    On behalf of a leading food manufacturing company in Jeddah, we're searching for a Board Secretary & Legal Affairs Manager to join their leadership team. This role combines corporate governance expertise with hands-on legal advisory responsibilities, playing a pivotal role in ensuring regulatory compliance and effective board operations.Industry: Food...

  • Board Affairs Manager

    7 days ago

    Jeddah, Makkah Province, Saudi Arabia Sidra Capital Full time

    About This RoleWe are seeking a skilled professional to support our Board of Directors and committees in ensuring effective corporate governance.Key ResponsibilitiesProvide strategic support to the Board of Directors and committees.Coordinate meeting logistics and prepare necessary materials.Ensure compliance with corporate governance standards and legal...

  • Medical Affairs Specialist

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Atos Full time

    We are looking for a seasoned Medical Affairs Specialist to join our team at Novo Nordisk. In this role, you will play a critical part in establishing and maintaining relationships with Key Opinion Leaders (KOLs) at major academic institutions and clinics.Job DescriptionYour main objective will be to provide scientific expertise to both external medical...

  • Senior Talent Acquisition Specialist

    3 weeks ago

    Jeddah, Makkah Province, Saudi Arabia IsDB Board Full time

    IDB3448 - Senior Talent Acquisition SpecialistBusiness Unit: Director General Corporate Services Division: Talent Acquisition Department: Human Resources Management Department Country: Saudi Arabia Location: Saudi Arabia - Jeddah Job Grade: E3 Closing Date: 18-Mar-2025Job PurposeThe Talent Acquisition Specialist focuses on the attraction and acquisition of...

  • Legal Affairs Director

    6 days ago

    Jeddah, Makkah Province, Saudi Arabia Converge Full time

    Job Summary:Our client, a leading food manufacturing company in Jeddah, is seeking a Company Secretary & Regulatory Compliance Manager to join their leadership team. This is an exciting opportunity for a seasoned Corporate Secretary to take on a new challenge and contribute to the success of our organization.The successful candidate will be responsible for...

  • Medical Affairs Specialist

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Novo Nordisk AS Full time

    About the RoleThis is an exciting opportunity for a skilled Medical Affairs Specialist to join our team at Novo Nordisk A/S. As a Regional Health Advisor, you will play a crucial role in establishing and maintaining peer-to-peer relationships with Key Opinion Leaders (KOLs) at major academic institutions and clinics.Key Responsibilities:KOL Engagement:...

  • Board Documentation Specialist(Reporter)

    4 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    Responsible for capturing the deliberations and decisions of the various high level meetings of IsDB Group including Board of Executive Directors, Boards of Directors, Boards of Governors, Boards of Assemblies and Boards' Committees of IsDB Group in an accurate and efficient manner, while respecting and safeguarding the confidentiality of deliberations and...

  • Division Manager Corporate Governance and Institutional Affairs

    4 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    IDB3319 - Division Manager Corporate Governance and Institutional Affairs (ICD)ICD - Islamic Corporation for DevelopmentDivision: Corporate Governance & Institutional Affairs (ICD)Department: Legal and Compliance Department (ICD)Country:Location:Job Grade: M2Closing Date: 01-May-2024Role PurposeThis role is responsible for providing legal services in support...

  • Regulatory Affairs Professional

    7 days ago

    Jeddah, Makkah Province, Saudi Arabia Jamjoom Pharma Full time

    Established as a leading pharmaceutical company in the Afrasia region, Jamjoom Pharma has built a strong reputation for its strategic focus on therapeutic categories. As part of our regulatory affairs team, you will play a vital role in preparing dossiers for submission to regulatory agencies.The ideal candidate will have a solid understanding of scientific...

  • Board Documentation Specialist

    2 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    Key Responsibilities:This role involves capturing the deliberations and decisions of high-level meetings, producing high-quality meeting minutes, and maintaining digitized records of meeting documents.The successful candidate will also contribute to the quality review of submitted documents, ensure timely preparation and distribution of meeting materials,...

  • Investor Relations Specialist

    7 days ago

    Jeddah, Makkah Province, Saudi Arabia KLCCA Full time

    About UsKLCCA Legal Consulting and Corporate Affairs Company is a leading provider of legal consulting and corporate affairs services in Jeddah. We are committed to delivering exceptional results for our clients and are now seeking a talented Corporate Governance and Investor Relations Officer to join our team.Job DescriptionDevelop and Execute Governance...

  • Corporate Governance Specialist

    7 days ago

    Jeddah, Makkah Province, Saudi Arabia Sidra Capital Full time

    Job DescriptionThe ideal candidate will possess a strong understanding of corporate governance frameworks and best practices, with a minimum of 5 years of experience in corporate governance, legal, compliance, board affairs or administrative roles.ResponsibilitiesPrepare and distribute meeting materials, including agendas, minutes, and related documentation...

  • Corporate Governance Manager

    5 hours ago

    Jeddah, Makkah Province, Saudi Arabia Sidra Capital Full time

    Sidra Capital seeks a highly skilled Corporate Governance Manager to support the Board of Directors and committees in ensuring effective corporate governance. The ideal candidate will have a strong understanding of corporate governance frameworks and best practices, as well as excellent coordination and communication skills.Key ResponsibilitiesPrepare and...

  • Royalty Patient Care Specialist

    5 days ago

    Jeddah, Makkah Province, Saudi Arabia King Faisal Specialist Hospital & Research Centre Full time

    Job Overview:The King Faisal Specialist Hospital & Research Centre is seeking a skilled and dedicated Protocol Assistant to join our team. As a key member of our medical affairs department, you will play a vital role in supporting the care of Royalties and Protocol patients.The successful candidate will possess a strong understanding of hospital operations,...

  • Corporate Secretary

    6 days ago

    Jeddah, Makkah Province, Saudi Arabia Converge Full time

    Converge Job Opening:We are seeking a highly skilled Legal Affairs Director & Board Support to join our team at Converge. As a key member of our leadership team, you will be responsible for managing our Board of Directors and ensuring that our organization remains compliant with all relevant laws and regulations.The successful candidate will have a...

  • Senior Islamic Finance Specialist

    4 weeks ago

    Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

    IDB3414 - Senior Islamic Finance Specialist (Shariah Audit)The Senior Islamic Finance Specialist is responsible for conducting ex-post Shari'ah audit engagements across the IsDB Group to ensure full compliance with Shari'ah approvals and requirements. Operating independently from day-to-day management, the role performs periodic inspections to verify that...

  • Consultant Pediatric Anesthesia Western Qualified Only

    4 days ago

    Jeddah, Makkah Province, Saudi Arabia National Guard Health Affairs Jeddah Full time

    NOTE:If you have submitted your profile before for another job then simply enter your Name Email address and Mobile number. Leave the rest of the columns blank.Kindly upload following documents to apply;Latest CV with a picture in MS Word or pdf format.All Educational Certificates (MBBS & Onwards)All Experience Certificates (Except house...