Document Controller

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia ANMAT Full time

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Job Title:

Technical Coordination & Submittals Engineer / Document Controller

Job Objective:

To manage and coordinate all material submittals, technical documentation, and archiving processes within the technical office. The role ensures accurate and timely submission of compliant materials, proper communication with consultants, and well-organized documentation that supports seamless project execution and traceability.

Key Responsibilities:
  1. Prepare and update the Material Submittals Log in coordination with design, site, and procurement teams, while tracking submission and approval timelines.
  2. Compile complete submittal packages including official forms, technical catalogues, compliance certificates, and test results in accordance with project specifications.
  3. Submit materials to consultants, follow up on responses and comments, and update each item's status (Approved – Rejected – Approved with comments).
  4. Coordinate with suppliers and internal teams to revise and resubmit documentation based on consultant feedback or design changes.
  5. Ensure proper alignment between submitted materials and approved drawings/specifications in coordination with the design and shop drawings teams.
  6. Organize and archive all technical documents, submittals, drawings, and correspondence using a clear naming and classification system (Coding – Naming – Versioning), both digitally and in hard copy.
  7. Maintain and control the distribution of latest approved versions of drawings and documents across all teams.
  8. Print and compile documents and drawings required for official submissions or project presentations.
  9. Track all technical correspondence and ensure timely submission and responses.
  10. Prepare regular reports on submittals status, documentation flow, and performance indicators related to information control.
  11. Contribute to the improvement of document control workflows and propose enhancements when needed.
Qualifications and Requirements:
  1. Bachelor's degree in architectural engineering.
  2. 4–6 years of experience in material submittals, technical coordination, and document control within a project-based environment.
  3. Solid knowledge of project specifications, codes, and construction standards.
  4. Strong organizational, documentation, and follow-up skills.
  5. Excellent verbal and written communication abilities.
Required Computer Skills:
  1. Adobe Acrobat / PDF Tools.
  2. BIM 360 or Common Data Environment (CDE).
  3. Technical file archiving and printing tools.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Engineering and Project Management

Industries

Construction and Architecture and Planning

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