Bid Coordinator

2 weeks ago

Khobar, Eastern Province, Saudi Arabia Foreground LLC Full time
Job Description:

We are partnering with a distinguished EPC (Engineering, Procurement, Contracting) Group based in the GCC region. With a steadfast dedication to sustainable development, they've forged strong partnerships with the public sector to drive progress in the energy and infrastructure domains.

Currently, they're seeking a proficient Bid Coordinator to assist with managing multiple proposal efforts simultaneously, while working closely with the Proposal Manager, Proposal writers, and third-party advisors (Legal and Financial) to produce proposals that are responsive to customer-defined requirements.

Responsibilities:

  1. Proposal Development Support:
    Review RFIs/RFPs/RFQs to understand proposal production/documentation guidelines and collaborate with the Proposal Manager to develop delivery schedules.
  2. Administrative Assistance:
    Draft review materials, create storyboard templates, arrange meetings, and monitor task completion. Assist the Proposal Manager as necessary. Coordinate conference room and virtual meeting schedules for proposal-related activities. Attend daily meetings to discuss the status of proposals.
  3. Documentation and Production:
    Assist in reproducing proposals, including document production, binding, mailing, and shipping. Organize proposal files, ensuring accessibility and maintaining the security and integrity of all documents.
  4. Cross-functional Collaboration:
    Collaborate with other proposal coordinators to arrange priorities. Collaborate with the production team to generate graphics and documents for proposals.

Qualifications:

  1. Bachelors degree in Engineering or a related field is preferred.
  2. 5+ years of experience in coordinating procurement initiatives with the public sector.
  3. At least 2+ years of experience in coordinating procurement initiatives with Governmental bodies.
  4. Extensive experience in using Microsoft Office Products.
  5. Extensive experience in proposal production.
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