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Procurement Officer

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia MUFEED Full time

Job Summary
The Procurement Officer will identify, research, and evaluate suppliers who meet the organization's standards in terms of price, quality, delivery timing, and reliability of supply. This role ensures that procurement activities align with operational plans and SPC's policies and procedures.

Key Responsibilities

  1. Supplier Research and Contact: Conduct thorough research to identify potential suppliers, evaluate their pricing, delivery times, and capabilities, and present findings to the manager for final decision-making.
  2. Supplier Selection and Purchase Orders: Assist the manager in selecting suppliers and creating purchase orders based on detailed analysis and evaluation.
  3. Shipment Coordination: Ensure timely follow-up with suppliers and the logistics team to track and confirm shipment arrival times.
  4. Payment Processing: Collaborate with the finance department to ensure all supplier payments are processed according to established timelines and procedures.
  5. Discrepancy Resolution: Address and resolve any discrepancies related to orders, payments, or product quality with suppliers.
  6. Vendor Meetings: Meet with suppliers and internal staff to discuss defective or unsatisfactory goods/services and implement corrective actions as necessary.
  7. Record Maintenance: Maintain comprehensive records of purchased items, including costs, deliveries, product performance, and inventories, for ongoing analysis and reporting.
  8. Supplier Evaluation: Regularly evaluate suppliers based on key metrics such as price, quality, and delivery performance to ensure optimal sourcing.
  9. Vendor Assessment: Conduct vendor meetings and site visits to evaluate the quality of products, services, and pricing firsthand.
  10. Price Negotiation: Lead negotiations with suppliers to secure favorable pricing terms and conditions for products and services.
  11. Order Follow-Up: Monitor back-order balances with suppliers and resolve any discrepancies related to pending orders or shipments.
  12. Financial Tracking: Accurately track and document supplier payments, manage credit and debit notes, and ensure financial accuracy.
  13. Policy Implementation: Implement approved purchasing policies, processes, and procedures to ensure compliance and maintain effective operations across the team.
  14. Continuous Improvement: Actively contribute to identifying and executing opportunities for business process improvements, cost reductions, and productivity enhancements.
  15. Compliance Monitoring: Support the monitoring of daily activities to ensure all operations are carried out in alignment with established policies and procedures, ensuring a controlled and efficient workflow.

Qualifications and Requirements

  1. Over 4 years of experience in Purchasing, with a preference for experience in the events industry.
  2. Previous Supplier Relationship Management Experience Is Required.
  3. Strong communication and negotiation skills.
  4. Proficient in MS Office.
  5. Experience in contracting with suppliers, including the ability to negotiate and manage contracts effectively.
  6. Ability to calculate and analyze costs to ensure cost-effective procurement decisions.
  7. Experience in the event industry is a must, ensuring familiarity with its specific logistics and procurement needs.
  8. A bachelor's degree in Engineering, Business Administration, or an equivalent field is required.
  9. Languages: Native in Arabic and advanced proficiency in English.

Key Performance Indicators (KPIs)

  1. Supplier cost comparison: Reduced average procurement cost by 10%.
  2. Supplier defect rate: Maintained defect rate below 1% for all received goods.
  3. Contract compliance: Ensured 100% contract compliance across all suppliers.
  4. Purchase order accuracy: Ensured 99% accuracy in purchase order documentation.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Supply Chain

Industries

Events Services

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