Purchasing Specialist
4 days ago
Requisition ID: 14154
City Facility
Group overview:
Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.
alfanar is involved in:
- Electrical, Electromechanical and Civil Engineering Construction
- Manufacturing and Marketing Electrical Construction Products
- Allied Engineering Services
Our Main Divisions:
- alfanar electric
- alfanar Construction
- alfanar Building Systems
alfanar electric
alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.
alfanar electric operates industries in:
- Riyadh and Jubail, Saudi Arabia
- Dubai, UAE
- London, UK
alfanar has a development and engineering center in Chennai, India.
Industrial Complex, Riyadh
The center of alfanar's industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.
Spread across 700,000 square meters, the Complex houses alfanar's facilities.
The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.
Job PurposeThis position exists to perform purchase orders, status report and coordination activities efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.
Key Accountability AreasProcurement and Supplier Management:
- Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
- Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
- Review market, price, delivery conditions, and trends to determine present and future material availability.
- Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing the purchase order.
Order Processing and Payment:
- Approve purchase orders and initiate payments as per competency.
- Support all departments by coordinating timely advance payments to suppliers.
- Cross-check invoices against orders at the time of initiating any payment.
Logistics and Delivery Coordination:
- Ensure timely delivery of quality products and assist the logistics section in this regard.
- Work in cross-functional teams with logistics to prepare draft contracts/orders and pre-negotiate with logistics providers.
- Maintain updated knowledge of KSA customs and clearance policies, administrative regulations, and legal requirements related to purchasing goods.
Reporting and Strategy:
- Prepare daily status reports of purchase requests and discuss them with the concerned manager on a weekly basis.
- Contribute to achieving department objectives.
- Implement the QMS policies and procedures and report any minor/major non-conformity to the immediate manager.
General and Strategic Responsibilities:
- Perform defined requirements assigned by the manager according to the department's strategic plan.
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job.
- To have a vision and a plan for the career path and how to achieve it.
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems that arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.
Compliance:
- Comply with related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Bachelor Degree in Business Administration or Any relevant field
Work Experience2 to 5 Years
5 to 10 Years
Technical / Functional Competencies- Cost Benefit Analysis
- Cost Reduction Analysis
- Group Purchasing
- Purchasing Agreements
- Purchasing Applications and Tools
- Purchasing Benchmarking
- Purchasing Planning
- Purchasing Procedures
- Purchasing Reporting
- Purchasing Supply Chain Management
- Work And Purchase Orders
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