Purchasing Specialist

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia alfanar Group Full time

Requisition ID: 14154

City Facility

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

  • Electrical, Electromechanical and Civil Engineering Construction
  • Manufacturing and Marketing Electrical Construction Products
  • Allied Engineering Services

Our Main Divisions:

  • alfanar electric
  • alfanar Construction
  • alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

  • Riyadh and Jubail, Saudi Arabia
  • Dubai, UAE
  • London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar's industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar's facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform purchase orders, status report and coordination activities efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Procurement and Supplier Management:

  • Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
  • Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
  • Review market, price, delivery conditions, and trends to determine present and future material availability.
  • Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing the purchase order.

Order Processing and Payment:

  • Approve purchase orders and initiate payments as per competency.
  • Support all departments by coordinating timely advance payments to suppliers.
  • Cross-check invoices against orders at the time of initiating any payment.

Logistics and Delivery Coordination:

  • Ensure timely delivery of quality products and assist the logistics section in this regard.
  • Work in cross-functional teams with logistics to prepare draft contracts/orders and pre-negotiate with logistics providers.
  • Maintain updated knowledge of KSA customs and clearance policies, administrative regulations, and legal requirements related to purchasing goods.

Reporting and Strategy:

  • Prepare daily status reports of purchase requests and discuss them with the concerned manager on a weekly basis.
  • Contribute to achieving department objectives.
  • Implement the QMS policies and procedures and report any minor/major non-conformity to the immediate manager.

General and Strategic Responsibilities:

  • Perform defined requirements assigned by the manager according to the department's strategic plan.
Role Accountability

HR Proficiency:

  • Ability to obtain updated soft and technical skills related to the job.
  • To have a vision and a plan for the career path and how to achieve it.

Delivery:

  • Perform the planned activities to meet the operational and development targets as per delivery schedules.
  • Utilize resources effectively to achieve objectives within efficient cost and time.
  • Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

  • Solve any related problems that arise and escalate any complex operational issues.

Quality:

  • Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

  • Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

  • Comply with related policy and procedures and work instructions.

Health, Safety, and Environment:

  • Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification

Bachelor Degree in Business Administration or Any relevant field

Work Experience

2 to 5 Years

5 to 10 Years

Technical / Functional Competencies
  • Cost Benefit Analysis
  • Cost Reduction Analysis
  • Group Purchasing
  • Purchasing Agreements
  • Purchasing Applications and Tools
  • Purchasing Benchmarking
  • Purchasing Planning
  • Purchasing Procedures
  • Purchasing Reporting
  • Purchasing Supply Chain Management
  • Work And Purchase Orders
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