Senior Logistics Executive

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Informa PLC Full time

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are seeking a highly organized and detail-oriented Senior Logistics Executive to manage logistics for large-scale exhibitions. The ideal candidate will have experience in coordinating flights, hotel bookings, visa processing, and transportation scheduling. You will be responsible for overseeing on-site transportation, including golf carts, visitor shuttle buses, and managing traffic/parking.

Key Responsibilities:
  • Coordinate flight bookings, hotel accommodations, and visa processing for exhibitors and attendees.
  • Schedule and manage transportation logistics, including on-site shuttle services and traffic control.
  • Oversee vendor relationships and ensure timely delivery of services.
  • Utilize Microsoft Office Suite for data management, tracking, and reporting logistics activities.
  • Support operational planning and execution with a focus on efficiency and accuracy.
  • Maintain clear communication across internal teams, stakeholders, and external vendors.
  • Provide high-level logistical support during events, ensuring smooth operations.
Qualifications

Skills & Qualifications:

• Proven experience in logistics and event management.

• Strong organizational, communication, and vendor management skills.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Ability to manage multiple tasks under tight deadlines.

• Strong attention to detail with excellent problem-solving abilities.

This role requires a proactive approach, excellent multitasking skills, and the ability to work under pressure to deliver seamless logistics for large-scale events.

Additional Information

Core Benefits:

· Medical Insurance for individual and family

· Annual leave – 25 days

· Wellbeing Benefits

· Remote working on Sundays

· Working anywhere – 1 month every year

· Family visa costs* (up to a max of three children)

· Individual annual flight allowance* (Expat only)

Local Relocation Package*:

· Paid flight to Riyadh (for you and your dependents)

· 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000

· SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices

International Relocation Package*:

  • Paid flight to Riyadh (for you and your dependents)
  • 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000
  • SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices

*If eligible

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.

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