Bid Writing Analyst

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Rise Group Full time

Overview

RISE Sports Culture Entertainment (SCE) is an independent sponsorship and commercial services consultancy. We work with clients to maximise business and brand returns on their sponsorships and investments, by providing a range of services tailored to achieve commercial objectives.

We help both public and private sector clients to transform the commercial value of their assets or investments, by combining strategic consultancy with implementation to deliver long-term impact and lasting value.

Role Description

The Bid Writer and Analyst role at RISE SCE is a key member of the Consulting & Advisory team. As a bid writer, the person will be required to craft detailed and compelling proposals that align with briefs received from either an existing or new client, with the ability to work as part of a busy team and manage multiple bid drafts at the same time.

In addition, the Analyst function of the role will require he/she to contribute to the Consulting and Advisory practices' client projects, supporting the submission of deliverables through best-in-class analysis and consulting practices. A strong background in copywriting for marketing, media and commercial services, as well as a good working knowledge of the Middle East are essential.

The role requires travel within the GCC and the ability to work remotely from client or other RISE offices when required. The Bid writer & Analyst will play a pivotal role in advancing and driving SCE new business proposals, whilst also contributing as part of the broader Consulting and Advisory team, assisting in creating project deliverables and strategic initiatives. This person will be expected to flourish in a bustling environment, confidently managing multiple bids and/or client projects simultaneously, and showcasing impeccable organisational skills.

Responsibilities include:

  1. Conducting in-depth research and analysis, cultivating insightful strategies that bolster our competitive edge, support in understanding project requirements, client needs, industry benchmarks, and emerging trends.
  2. Writing clear, persuasive, and comprehensive bid proposals, including technical specifications, pricing structures, and project timelines.
  3. Working closely with the BD function, collaborating with subject matter experts, sales teams, and project managers to gather information and insights for the proposal.
  4. Ensuring proposals are of the highest quality by reviewing, editing, and proofreading for grammar, clarity and consistency.
  5. Thinking outside of the box to develop new approaches to complex briefs in a bid response, with a requirement to refresh RISE's bid content consistently.
  6. In collaboration with the RISE Creative team, formatting proposals to align with company branding and presentation standards.
  7. Managing proposal submission deadlines and ensuring all necessary documents are prepared in a timely manner including maintaining progress on the SCE project management platforms and CRM.
  8. Analysing competitors' proposals to identify strengths and weaknesses to improve your own proposals.
  9. Maintaining a database of proposal templates, content, and past proposals for future reference.
  10. Staying updated on industry trends and best practices for bid proposal writing to continually improve the quality of proposals.
  11. Maintaining records of all proposals, including versions, feedback, and outcomes.
  12. Ensuring proposals adhere to all legal and regulatory requirements, including submission through 3rd party ERP platforms.
  13. Demonstrating commercial awareness and understanding of the client agenda with examples of this reflected in findings and work.
  14. Working effectively as a team member, sharing responsibility, providing support, maintaining communication and updating senior team members on progress.

People:

The role will require the engagement of a broad group of stakeholders on a daily basis. Key people skills include:

  • Working well as part of a team but is also an independent worker.
  • Taking direction and guidance from senior management as well as clients.
  • Working hard to deliver what is expected and to alert team of project progress.
  • Being enthusiastic and interested in learning and developing personal skills.
  • Actively participating in meetings and team brainstorms.
  • Presenting to clients and other stakeholders in English and Arabic.
  • Confidently dealing with senior personnel in both client and consultancy settings.

Communication:

Excellent communication across all levels of the organisation is paramount to the success of this role:

  • Fluent in spoken and written English.
  • Arabic Fluency is a plus.
  • Strong client presentation skills.
  • Experienced in using Microsoft Office and Apple software.
  • Confident, tactile and persuasive manner.
  • Ability to deliver messages and actions in a coherent and structured manner.

Technical skills:

  • Strong writing skills, with an ability to explain complex ideas succinctly using Microsoft PowerPoint.
  • Demonstrable organisation and self-management skills.
  • Analytical in approach.
  • Strong team player.
  • Ability to remain calm under pressure.
  • Ability to learn quickly and keep abreast of developments.

Candidate will be required to display the following skills in the role:

  • Strong oral and written communication skills.
  • High degree of personal drive and motivation to succeed.
  • Ability to multitask while under pressure.
  • Ability to learn and apply knowledge quickly.
  • Ability to travel regularly, particularly in Saudi Arabia.
  • Ability to keep sensitive information confidential.
  • Cultural awareness of the Middle East and specifically Saudi Arabia.
  • Good business sense and ability to work within budget constraints.
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