Event & Governments Relations Coordinator

3 weeks ago


جدة, Saudi Arabia GSK Full time

**Site Name**: Jeddah Headquarters Business Park
**Posted Date**: Dec 25 2024

As an **Event & Governments Relations Coordinator**,**you will be responsible for efficiently managing government affairs, including visa, permit, and license processes, while concurrently planning and executing GSK's events. This role demands exceptional organizational skills, meticulous attention to detail, and a comprehensive understanding of government regulations.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:
**Key Responsibilities**:
**Government Affairs**
- Streamline visa processes for employees (residence, exit re-entry, final exit, etc.)
- Proactively obtain, renew, and maintain essential permits and licenses (Chamber of Commerce registration, civil defense, etc.)
- Facilitate efficient certification of company and employee documents through the Chamber of Commerce.
- Stay abreast of legal changes, communicate updates to HR, and ensure timely submission of required documents to government authorities.
- Secure necessary business visit visas for GSK visitors.
- Manage and track GSK employee licenses (MOH, SOCPA, Saudi Council of Engineering).
- Implement robust document management systems for government relations.

**Event Management**
- Negotiate and manage contracts with vendors (hotels, restaurants, travel agencies) for successful event execution.
- Oversee travel agency performance within the events management scope.
- Coordinate and confirm medical event details with vendors, ensuring timely arrangements and payment processing.
- Secure government approvals for medical conferences through the Saudi Convention & Exhibition General Authority.
- Provide support for event-related accounting functions.
- Maintain comprehensive event documentation and archives.
- Review event invoices and initiate payment requests.

**Why you?**

**Basic Qualifications**:
We are looking for professionals with these required skills to achieve our goals:

- Bachelor's degree in a relevant field
- Saudi National required
- Minimum of 2 years of experience in event management or government relations
- Fluency in written and spoken Arabic and English
- Strong computer proficiency
- Exceptional organizational and time management skills
- Attention to detail and accuracy
- Proven ability to build and maintain relationships with government officials and vendors
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team

**Desired Competencies**:

- Results-oriented with a positive and proactive attitude
- Strong problem-solving and decision-making abilities
- Adaptability to changing priorities and deadlines
- Understanding of hotel or government operations
- Understanding of government portals

**Closing date**:
01/01/2025

**Why GSK?**

**Uniting science, technology and talent to get ahead of disease together.**

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

**Contact information**:
**Important notice to Employment businesses/ Agencies


  • Government Relations

    4 weeks ago


    جدة, Saudi Arabia Qureos Inc Full time

    United Feed Co. is a leading agricultural company that specializes in producing high-quality animal feed for livestock and poultry. We are currently seeking a highly motivated and experienced individual to join our team as a Saudi Government Relations specialist. This role will play a critical role in building and maintaining positive relationships with...

  • Public Relation

    1 month ago


    جدة, Saudi Arabia Salla Full time

    **Key Responsibilities**: - Develop and implement comprehensive public relations strategies that align with Salla's business goals. - Manage and enhance Salla's online presence, ensuring consistent and effective messaging across all channels. - Coordinate and execute events, including product launches, press conferences, and promotional events to showcase...

  • Events Supervisor

    5 months ago


    جدة, Saudi Arabia اتحاد الماسة Full time

    **Essential Job Functions** - Support associates by ensuring they perform in accordance with standards and consistent. - Organize and execute guest activities and oversee group catering events. - Plan and implement daily and monthly event calendar for guests. - Create and coordinate group meal and meeting functions and agendas. - Work collaboratively with...


  • جدة, Saudi Arabia Infotech Electromechanical LLC Full time

    he Public Relations Officer (PRO) is responsible for overseeing and ensuring compliance with all legal requirements regarding government documentation, company registration, and employee work permits in **Saudi Arabia.** This role involves liaising with government departments and regulatory authorities, managing visa processes, and ensuring the smooth...

  • Sales Coordinator

    2 months ago


    جدة, Saudi Arabia Millennium Al Masar Jeddah Full time

    As a Sales Coordinator, you will provide administrative support to the sales team, assist in coordinating sales activities, and ensure the smooth operation of the sales department. Your role involves managing sales data, coordinating meetings and events, and facilitating communication with clients. **Key Job Responsibilities**: Assist the sales team in...

  • Events Specialist

    3 months ago


    جدة, Saudi Arabia Andalusia Group For Medical Services Full time

    One of the Biggest Hospitals in KSA, Jeddah is looking forward to **Events Specialist.** **Qualifications**: - Event Marketing and Trade Shows skills - Retail Sales and Customer Service skills - Strong Communication skills - Organizational and multitasking abilities - Attention to detail and problem-solving skills - Ability to work effectively in a team -...

  • Marketing Coordinator

    4 months ago


    جدة, Saudi Arabia Gulfwest Company Ltd Full time

    Job Description: Marketing Coordinator **Position**: Marketing Coordinator **Location**: Saudi Arabia **Company**: Gulfwest Co. Ltd **Industry**: Food Distribution About Us [Your Company Name] is a leading food distribution company specializing in the import of premium category food items. We serve a diverse range of clients across the Saudi market,...

  • Marketing Coordinator

    2 months ago


    جدة, Saudi Arabia Gulfwest Company Ltd Full time

    We are a dynamic and innovative company committed to excellence in our field. We are looking for a talented and enthusiastic Marketing Coordinator to join our team immediately and help us drive our marketing initiatives to new heights. **Job Summary**: **Key Responsibilities**: - **Campaign Coordination**: Assist in the planning, executing, and monitoring...

  • HR Coordinator

    2 months ago


    جدة, Saudi Arabia Ganache Full time

    1- Implement of HR policies, procedures, and programs to support organizational goals and employee satisfaction. 2- Regular update employee information in HR databases and systems (HRIS). 3- Provide administrative support to the HR team, arrange meetings, prepare meeting agendas and minutes, and booking flight tickets and accommodation when needed. 4-...


  • جدة, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24174257 **Job Category** Sales & Marketing **Location** The Ritz-Carlton Jeddah, Al Hamra District, Southern Corniche, Jeddah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for proactively soliciting and managing group and...

  • Marketing Coordinator

    2 months ago


    جدة, Saudi Arabia EED Clinic Full time

    We are seeking a proactive and detail-oriented Marketing Coordinator to support our marketing team in executing campaigns, managing events, and enhancing brand presence. **Responsibilities**: Coordinate and oversee marketing events, including logistics, budgeting, and vendor management. Track, analyze, and report on the performance of marketing activities,...

  • Marketing Coordinator

    2 months ago


    جدة, Saudi Arabia EED Clinic Full time

    **Responsibilities**: - Coordinate and oversee marketing events, including logistics, budgeting, and vendor management. - Track, analyze, and report on the performance of marketing activities, providing insights for improvement. - Maintain inventory of promotional materials, and coordinate distribution as needed. - Collaborate with designers, copywriters,...

  • Marketing Coordinator

    2 months ago


    جدة, Saudi Arabia AZAD PROPERTIES Full time

    **Main Responsibilities in Marketing Coordination**: - Coordinate and execute marketing campaigns aimed at effectively promoting company properties and services. - Develop and maintain engaging content for the company’s website, social media platforms, and other digital marketing channels. - Conduct market research to identify trends, competition, and...


  • جدة, Saudi Arabia Islamic Development Bank Full time

    Job Purpose - To act as a Coordinator in the VP / DG / Director's Office for coordinating various activities and streamlining the workflow. - To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees. - To assist the VP/DG/Director in planning,...


  • جدة, Saudi Arabia AWS DISTRIBUTION Full time

    **Job Title**: Master Data Executive cum IT Coordinator **Location**: KSA, OMAN, Qatar, Kuwait **Languages Spoken: English & Arabic is must** **Key Responsibilities: -** **Master Data Management** - Create, maintain, and update master data in the ERP system, including product, supplier, and customer data. - Regularly validate and clean up master data to...

  • Senior Manager

    2 weeks ago


    جدة, Saudi Arabia Qureos Inc Full time

    **Key Responsibilities**: - Lead the design, implementation, and maintenance of GRC frameworks to ensure compliance with regulatory requirements. - Monitor and mitigate business risks, ensuring effective internal controls are in place. - Advise senior management on governance best practices and risk management strategies. - Oversee compliance audits and...

  • Project Coordinator

    5 months ago


    جدة, Saudi Arabia Tekfocus Minds Pvt Ltd Full time

    Gender: Female - Experience: 3 -5 years - Industry: Event, Advertising, exhibition industry Mandatory - Salary: 4000 SAR Basic - Accommodation Allowance: 1000 SAR - Visa company will pay - Yearly Flight Ticket to home town - Visa: Business Visa **Responsibilities**: - She should manage the entire execution of the event or production - She is managing the...

  • Kitchen Coordinator

    3 months ago


    جدة, Saudi Arabia RIXOS Full time

    **Company Description** Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled...

  • Provider Relations

    2 months ago


    جدة, Saudi Arabia Bupa Arabia Full time

    To manage the design, development and implementation of systems and processes to facilitate the collection, consolidation, analysis and reporting of all Provider Relation Support data Data Collection and Analysis: - Help collect and analyze data from different sources. - Use statistical tools (like SAS, R, or SQL) for data analysis. - Handle large data...


  • جدة, Saudi Arabia Marriott International, Inc Full time

    **Additional Information** **Job Number**24107978 **Job Category**Engineering & Facilities **Location**Le Méridien Jeddah, Medinah Road, Jeddah, Saudi Arabia, Saudi Arabia, 21463 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management *** Coordinate with other departments using telecommunications devices in order to respond to...