Legal Pa

**Legal PA - RIYADH**

**Brief**

We are currently looking to recruit a Legal PA to join Pinsent Masons Saudi Arabia LLPC based in Riyadh.

This is a full-time contract, Sunday to Thursday, 40 hours per week.

**Background**

Pinsent Masons is an internal law firm with more than 25 offices globally. The firm has four offices in the Middle East; Abu Dhabi, Doha, Dubai and Riyadh. Pinsent Masons obtained a foreign law licence last year and is now in the process of building the team in Saudi Arabia. The current role is in the Riyadh office supporting the Construction and Disputes Team.

**Purpose of the role**

Provide proactive and professional Legal PA support to the legal team.

Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates.

This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.

Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
- At least 3 years PA experience in a busy environment required, preferably in a law firm or professional services
- Willingness and enthusiasm to work with and support the group and wider office
- Tact and diplomacy to deal with confidential matters
- Communicate clearly and effectively, both verbally and in writing, with people and colleagues at all levels
- Confident, organised and proactive.
- Bilingual in Arabic and English

**Key Responsibilities**:
**Client Service**

**Your responsibility to deliver excellent service to our clients**
- Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
- Actively contributing to client service initiatives in the group, including attending client events and seminars where required
- Developing and maintaining core sector understanding to support delivery of optimum client service

**Planning & Organisation**

**How you use your organisational skills to ensure the lawyers you work with have the information they need on a daily basis**
- Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
- Proactively identify areas of responsibility and tasks you can take ownership of
- Extensive diary and inbox management for the Saudi Managing Partner, Head of Projects for the Middle East and other lawyers liaising with the wider team across multiple time zones, including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
- Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
- Liaising with the external travel company to make travel and accommodation arrangements keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
- Liaising with Business Operations to resolve problems on lawyers' behalf and taking ownership of the issue, following up where appropriate
- Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency

**Managing Communications**

**How you assist lawyers in their communications with colleagues and clients**
- Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
- Preparing presentation slides and materials for internal/external meetings and events
- Drafting letters, memos or notes (non-legal content) in a literate and professional manner

**Document & File Management**

**How you ensure that the documentation we produce is of the highest quality and our files are accurate and up to date**
- Proactively ensuring that Document Services is utilised effectively
- Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
- Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, prepar