Executive Secretary

3 weeks ago

Jeddah, Saudi Arabia James Cubitt & Partners Full time

**James Cubitt Introduction**

James Cubitt multidisciplinary consultancy providing Clients with design and construction supervision services with a focus on modern and sustainable architecture. James Cubitt has been considered one of the leading consultancy firms in UAE for over 21 years and 63 years in the UK with a number of landmark masterplan projects to his name such as Peace city Dubai, Al Falah District Abu Dhabi and Mudon Arabella in Dubai to name a few in the region.

**Role Objectives**:

- Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attending meetings and keep minutes
- Receiving and screening phone calls and redirecting them when appropriate

**Duties and Responsibilities**:
We envisage success in this role to include:

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned

**Requirements**:
Qualifications and Experience:

- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field

**Key competencies and values**:

- Client focus - differentiating through tailored skills and depth of client understanding.
- Excellence - striving for excellence, recognising that excellence is defined by our clients.
- Trust - building and retaining relationships of trust with our clients, colleagues and business partners.
- Teamwork - working together as a team for the Group, not just the individual.
- Responsibility - taking responsibility for our performance and our safety.
- People - we create an environment for people to realise their full potential.

**Required : Saudi National Only**

M/s James Cubitt we believe in rewarding our employees for their commitment and endeavours and have designed a flexible benefits package that we feel will suit all our team. Commence your future and experience the most fulfilling chapter in your career with us.

**Job Types**: Full-time, Permanent

Pay: ﷼3,000.00 - ﷼4,000.00 per month

Application Question(s):

- Are you Saudi National (KSA Citizen)?

**Experience**:

- Office Administration: 5 years (required)
- Microsoft Office: 5 years (required)
- Engineering Consultancy / Contracting industry (in KSA): 2 years (preferred)

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