Administrative Assistant

3 weeks ago


Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

Job Title:
Administrative Assistant

School / Location:
ISG Dammam

School / Department:
High/Senior

Job Status:
Full-time

Salary Code:
Support Staff

Work Days / Hours:
Eligible Applicants:
Saudi National

Position Start Date:
01 August 2023

Application Deadline:
Until filled

Reports to:
Maggie Cashdollar, High School Assistant Principal

Requisition Number:
01-2324-027

Summary
The Administrative Assistant will be part of a small dynamic team staffing the High School, Assistant Principal’s Office.
The position is primarily responsible for providing administrative and secretarial support to the High School Assistant Principal and administrative team as well and maintaining a close working relationship with the High School staff and parents.

Job Duties
- Demonstrate commitment to the safety and security of children and young people (child protection)
- Provide administrative and personal support to the HS Assistant Principal
- Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures
- Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative functioning of the school runs smoothly
- Exercise reasonable judgment
- Maintain safety procedure information for students and staff
- Maintain school database for staff and students
- Perform other duties as assigned by the HS Assistant Principal
- Schedule Student Study Team meetings
- Assist in students recognition events
- Gather and sort students schedule change requests
- Arrange student meetings with the HS Assistant Principal
- Arrange parent meetings with the HS Assistant Principal
- Communicate effectively verbally and in a written manner with staff and students
- Handle invoice/booking and delivery items to the HS Office
- Keep the financial records of the HS Office
- Manage venue bookings for HS events
- Maintain confidentiality
- Prepare student and teacher bulletin, as needed, in collaboration with the HS Assistant Principal

Qualifications and Knowledge
- Minimum of Bachelor’s degree

Experience and Skills
**Experience**
- Previous experience as a secretary or administrative assistant
- Experience with Google Suite or Microsoft Office
- Experience or comfort working in a co-educational environment
- Experience working with and serving a range of people and cultures

**Skills**
- Outstanding verbal and written communication skills
- Ability to work under pressure
- Maturity to handle a range of situations
- Excellent computer literacy
- Loyalty and a high level of confidentiality



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