Principal Engineer, Planning

2 weeks ago

Qatif, Saudi Arabia Ma’aden Full time

**1. JOB DETAILS:
**Position Title**:Specialist: Document Control

**Broad Band**:E1: M9: Professional

**Reports to
**Department & Function:
**Job Code**:
**Date Prepared/Revised:
**Talent Pipeline Layer**:Manage Self Operational (MS)

**2. OVERALL JOB PURPOSE:
Manage all technical documentation flow of project management and construction staff and register in order to ensure documents control within Ma'aden standards and common engineering practices

**3. QUALIFICATIONS, EXPERIENCE & SKILLS:
**Qualification**:
National Technical/Engineering Diploma

**Experience:
3 Years relevant experience in Mining environment

**Skills:
- Sound knowledge of discipline processes and procedures
- Meticulous attention to detail
- Sound interpersonal skills and conflict management
- Effective verbal and written communication skills
- Excellent report writing skills
- Competent in using applicable software and/or systems
- Ability to follow instructions and procedures
- Teamwork and ability to deal with diversity
- General understanding of fundamentals of engineering principles
- Coping with pressures and setbacks
- Critical thinking
- Sound analysis
- Results driven
- Sound decision making skills
- Sound organising skills
- Ability to cope with pressures and setbacks
- Ability to adapt and respond to change
- Sound working knowledge and compliance to relevant regulatory and statutory requirements
- Following rules, regulations and procedures
- Sound knowledge and understanding of Ma’aden codes, regulation, rules, procedures and processes

**4. KEY ACCOUNTABILITIES:
**Focus Area
**Operational / Functional**

**Legal**:
1. Consistently achieve all delivery targets (e.g. tons, products, services)

2. Ensure all work is met through quality results (agreed standards, quality, quantity and due dates)

3. Cost awareness and control

4. Resources utilization and efficiency through optimizing available resources and contained cost

5. Consistently achieve all HSE targets
- Develop and maintain an efficient project-related document control register
- Expedite the review and approval of documentation
- Supervise the record document flow to and from all necessary parties, including clients, sub-contractors and company office/branches
- Issue and track location of all documents and drawings
- Issue transmittal letters and receipts concerning the documents in circulation
- Assist Project Engineers with handover of the final project documentation to the clients
- Compile Data Books and O&M manuals
- Maintain and improve current project filing system which will be accessible to both external based personnel and clients
- Coordinate the storage of project documentation
- Assist with the development of Vendor Data Processes
- Adhere to all HSE and housekeeping requirements
- Receive and issue documents under transmittal, externally and internally according to document distribution matrix
- Ensure that all engineering documents are well checked and submitted on time prior to the documents submission due date
- Ensure that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion
- Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable
- Record and file all documentation between the projects department, contractors, suppliers & Independent construction control consultants
- Allocate document numbers to internally prepared documents and incoming documentation
- Maintain updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability
- Maintain the files and control logs as required by the project procedures

**Leadership
1. Understand, support and live the Ma'aden vision, values and goals
2. Takes accountability for personal improvement, personal development, skills development and effectiveness
3. Takes responsibility, agree on and review personal performance goals and achievement of high performance goals
4. Plan, organize, control and report own work and consistently ensure that work is completed to plan
6. Resolve work obstacles and issues positively through problem solving and decision making

8. Set and work towards own performance targets and goals as per performance agreement
9. Identify optimisation opportunities and share new ideas regarding work

**Relationships
1. Fully understand and deliver on customers/partner needs and expectations through positive working relationships with all related stakeholders (internal and external)
2. Consistently maintain constructive relationships within the team and with all stakeholders through relationships and collaboration
3. Team and customer communication
4. Continuous improvement through sharing new ideas and implementing them

5. Build effective partnerships with team to ensure high performance
6. Build customer relationships in order to understand their n

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