Head of Accounts Payable

3 days ago

Jeddah, Saudi Arabia Panda Retail Company - Savola Group Full time

The Role
Job Purpose To monitor and direct all commercial finance and accounts payable activities for Panda to ensure efficient processing, payment and management of outgoing payments and invoices, as well as efficient documentation, analysis and reconciliation of relevant data and accounts, as per the company’s internal policies and procedures and applicable regulations. Strategic Contribution - Participate and contribute to the development and refinement of Finance’s short and long-term strategy and ensure it is properly translated into operational plans for Accounts Payable function. - Lead the development of the Account Payable department’s strategy by ensuring that Panda’s relevant long and short-term plans are effectively converted into the appropriate functional objectives. - Ensure proper implementation of the functional strategy by managing the day-to-day operations of the Accounts Payable department, providing guidance, encouraging teamwork, and facilitating delivery of work processes to achieve high performance standards. Leadership - Lead the effective achievement of the Accounts Payable department objectives by setting individual objectives, managing performance, developing, and motivating employees in order to maximize individual and functional performance. - Coordinate the activities of the team to ensure that all work is carried out efficiently, in line with the annual business plans, policies and procedures. Accounts Payable Management - Manage and review account payables related transactions, and review aging of payables to effectively follow-up and liaise with internal and external stakeholders on insufficient or incorrect accounting information to maintain effective control over payments made within Panda. - Manage payment policies and controls to ensure that the authorization and processing of payments suppliers and contractors are in compliance with company policy and in the best interest of Panda. - Verify, supervise and authorize the administration of disbursement accounts and ensure prompt settlement of payments. - Liaise with concerned functions, to obtain necessary information /documents, and make decisions for appropriate actions regarding critical matters related to accounts payables, disbursement, and payroll transactions/documents. - Manage the monthly closing for all accounts payable transactions including advance payment, etc. ensuring their accuracy and compliance with international and company accounting policies and procedures. - Review the purchase order accruals on quarterly basis and advise the payables team for appropriate actions related to items which have been outstanding. - Liaise with the procurement and operation functions to organize and manage payable related transactions as per defined policies and procedures to resolve any inter-departmental issues and ensure the execution of timely suppliers’ payment. - Lead the automation of manual processes in accounts payable department to make the function more robust and effective - Lead the supplier reconciliation and resolve any outstanding disputes with the suppliers in coordination with the Commercial Team - Maintain agreements that consist of secure tracking of payments and follow-up with respective units to ensure the agreements are adhered to and renewed on time. Auditing - Coordinate with the audit, risk and financial controlling team to provide all necessary information, documentation and data related to accounts payable that are needed for the completion of audit assignments and resolve any outstanding audit queries to support external auditor’s assigned tasks. Reporting - Ensure that all divisional reports are prepared timely and accurately and meet Panda’s organizational requirements, in adherence to the company’s policies and quality standards. - Present annual and periodic reports at senior management meetings. Continuous Improvement - Contribute to the identification of opportunities for continuous improvement of the Accounts Payable department systems, processes, and practices considering international best practices, improvement of business processes and cost optimization. Health, Safety and Environment - Ensure compliance to all relevant quality, health, safety, and environmental management policies, procedures, and controls across the Accounts Payable department to guarantee employee and assets safety, legislative compliance, and a responsible environmental attitude.

**Requirements**:
Education - Bachelor’s degree in Accounting, Finance or any other related field - Professional certification such as ACCA, CPA, SOCPA, etc. Experience, Skills & Competencies - Minimum of 10 years of relevant experience in accounts payable - Arabic language desired (working knowledge) - English language required (advanced) - Knowledge of Accounts Payable and general accounting practices, contract management, commercial finance management, etc. - Presentation, communication, negotiation, and interperson

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