Receptionist (Ksa National)

5 months ago

Riyadh, Saudi Arabia Knight Frank Full time

**Overview**

As the first point of contact for our organization, our Receptionist will be responsible for creating a positive first impression for visitors, clients, and employees. The Receptionist plays a crucial role in ensuring smooth day-to-day operations and providing excellent customer service. In addition to providing reception, clerical and guest services, you will assist with visa processing, travel arrangements and provide administrative support to the People team.

**Responsibilities**
- Respond promptly with accurate and thorough information according to the specific requests from employees, and visitors.
- Greet and announce clients, applicants and visitors.
- Follow security procedures for recording guests, suppliers and other visitors.
- Arrange escorts as needed.
- Issue visitor passes and validates parking.
- Assist with scheduling and preparing meeting and conference rooms.
- Coordinate setup of conference/meetings rooms and associated equipment with Office Attendant and IT.
- Coordinate catering for meeting and events. May negotiate pricing and menus. Secure approvals for catering expenses and review invoices to arrange billing to appropriate department or business unit.
- Perform general clerical duties associated with distributing office faxes, packages and mail as required.
- Use tracking systems to record inbound and outbound courier, freight and mail.
- Meter mail.
- Arrange messenger service as needed.
- Follow location security procedures for screening inbound deliveries.
- Coordinate orders for office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
- Maintain neat appearance of reception area, conference rooms, café and other common areas in coordination with Office Attendant.
- Request building and housekeeping services as needed.
- Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.
- Maintain records and logs of service requests and track their status.
- Maintain a file of services including transportation sources, accommodations, and referral contacts.
- May arrange travel and hospitality services for employees and guests such as transportation, tickets, reservations, etc.
- Perform administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files in a timely manner.
- Work with the People team to administer the onboarding process including collection, verification and processing of employee paperwork, visas and medical insurance.
- Coordinate with other departments as required to facilitate processes and ensure compliance with company policies and local regulations.
- Type, format, and production of documents such as correspondence, proposals, presentations, and standard reports.
- Other duties as assigned.

**Skills and Qualifications**
- Diploma or Bachelor's degree in Human Resources, Business Administration or a related field preferred (or equivalent work experience).
- 2+ years of experience in a similar role including familiarity with visa processing and medical insurance.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.
- Excellent interpersonal and communications skills.
- Strong organizational skills.
- Basic analytical skills. Ability to calculate simple figures such as percentages.
- Ability to work flexible schedules based on office needs.
- Ability to maintain confidentiality and handle sensitive information.
- Understanding of regional business culture and regulations.
- The ability to understand and make use of computers and information technology (Knight Frank Internal Systems).
- Software: Microsoft Office programs to a proficient level. Advanced proficiency in Excel would be advantageous. Experience using HR information systems preferred.
- Language skills: Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous.

  • Receptionist - Ksa National

    5 months ago

    Riyadh, Saudi Arabia KEO International Consultants Full time

    Overview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the...

  • Receptionist - Ksa/ Bahraini National

    5 months ago

    Riyadh, Saudi Arabia KEO International Consultants Full time

    Overview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the...

  • Receptionist (Saudi National)

    5 months ago

    Riyadh, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a dynamic Receptionist to join our new office in Riyadh! **Title**: Receptionist **Reports to**: Senior HR and Administration Manager **Office**: Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Must be a Saudi National - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary - In-depth knowledge of...

  • Receptionist

    6 months ago

    Riyadh, Saudi Arabia Virus Gaming Center KSA Full time

    Job Title: Receptionist - Department: Front Office - Reports To: Branch Manager - Vacancies: 4 - Schedule: part time / full time - Gender: male / femaleSummary: - The Receptionist is responsible for providing excellent customer service to all guests and visitors to the gaming lounge. This includes greeting guests, answering phone calls, handling inquiries,...

  • Gym Receptionist

    6 months ago

    Riyadh, Saudi Arabia Nexfit Full time

    **We are hiring a Female gym receptionist in Riyadh, KSA.** As a receptionist, you will be responsible for: - Scheduling appointments with clients to start new memberships or follow up on past memberships - Monitoring the front desk and answering incoming calls, greeting customers as they enter the gym, and answering questions about the facility’s...

  • Receptionist

    6 months ago

    Riyadh, Saudi Arabia Boston Scientific Corporation Full time

    **Receptionist**: - Work mode: Onsite- Onsite Location(s): Riyadh, SA**Work Location : Riyadh, Saudi Arabia** **Key Responsibilities**: - Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages. - Order and Manage the Office Stationery and Pantry supplies - Manage the routine Office Administrative duties. -...

  • Admin Assistant

    5 months ago

    Riyadh, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a dynamic Admin Assistant / Receptionist to join our growing team in our Riyadh Office. **Title**: Admin Assistant / Receptionist **Reports to**: Senior HR and Administration Manager **Office**: Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary -...

  • Hotel Receptionist

    6 months ago

    Riyadh, Saudi Arabia Madareem hotel Full time

    **Company Description** Madareem Hotel is a five-star hotel located in the north of Riyadh city, Saudi Arabia. The hotel offers luxurious accommodations for visitors on business or leisure, with easy access to the airport and downtown. The hotel features 180 spacious rooms, suites, and villas, and 10 fully equipped halls for events and conferences. **Role...

  • Receptionist

    6 months ago

    Riyadh, Saudi Arabia The Cigna Group Full time

    Office Assistant Receptionist **Responsibilities**: - Answer phones and take messages - Manage mail correspondence - Greet clients and visitors - Help maintain office calendar - Assist with invoicing - Perform data entry and filing tasks - Manage inventory of office supplies - Perform other clerical tasks as needed Office Assistant Receptionist...

  • Receptionist

    5 months ago

    Riyadh, Saudi Arabia Al-Ghazzawi Group of Companies Full time

    Job Summary To ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. **Responsibilities** - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception area is tidy...

  • Office Receptionist

    7 months ago

    Riyadh, Saudi Arabia Spago International Full time

    As Receptionist you will manage the front desk of an organization. You will be the first point of contact for clients, stakeholders, contractors and vendors. You will also required to perform various administrative tasks. **Responsibilities** - Greet and welcome guests as soon as they arrive at the office. - Direct visitors to the appropriate person and...

  • Corporate Receptionist

    5 months ago

    Riyadh, Saudi Arabia Irwin & Dow Full time

    The Role Corporate Receptionist (6 month FTC) A global professional services company are seeking a Saudi National Corporate Receptionist to join their team of Business Support personnel in the regional Riyadh office. Our client’s success has been built on their ability to employ the best people and as an ambassador for the organisation, this role is key to...

  • Admin Receptionist

    5 months ago

    Riyadh, Saudi Arabia Search & Select Management Consultancy Full time

    Hiring for Admin cum Receptionist for an interior fit-outs company based in Riyadh, KSA: **Please attach your CV in English** - With at least 1 to 2 years of experience in office management, reception or customer service - Fresh graduates are also encouraged to apply - Good communication and organization skills **Job Types**: Full-time, Permanent Pay: Up...

  • Receptionist - Saudi Nationals Only

    5 months ago

    Riyadh, Saudi Arabia JPMorgan Chase & Co. Full time

    Receptionist - Saudi Nationals Only You will be running Reception in the J.P. Morgan Branch. Managing the visitor registration and welcome processes to ensure the highest standard of service is provided to all JPMC internal and external clients, and that the JPMC codes of conduct are always observed. As a Receptionist you will be managing Client meeting...

  • Receptionist

    6 months ago

    Riyadh, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well. They are one of the leading Events’ solutions and production providers in GCC with more than 20 years of experience in the market and...

  • Receptionist

    7 months ago

    Riyadh, Saudi Arabia Irwin & Dow Full time

    The Role A global professional services company are seeking a Saudi National Corporate Receptionist to join their team of Business Support personnel in the regional Riyadh office. Our client’s success has been built on their ability to employ the best people and as an ambassador for the organisation, this role is key to the business. It therefore requires...

  • Receptionist for Luxury Spa

    5 months ago

    Riyadh, Saudi Arabia brilliant mind events Full time

    Our esteemed client, a luxurious spa located in Riyadh City, is renowned for its world-class wellness services and unparalleled customer experiences. As part of their expansion efforts, they're on the lookout for a dedicated Receptionist to become the welcoming face of their establishment and elevate the guest experience. **Primary...

  • Receptionist

    7 months ago

    Riyadh, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a Administrative Assistant to join our growing team in Riyadh. **Title**: Administrative Assistant **Reports to**:Senior HR and Administration Manager **Office**: Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary - In-depth knowledge of office...

  • Receptionist saudi National

    5 months ago

    Riyadh, Saudi Arabia WSP Full time

    **We are WSP - Join us and make your career future ready!** Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP are looking for a receptionist to be...

  • Receptionist, Riyadh

    6 months ago

    Riyadh, Saudi Arabia Clyde&Co Full time

    -< Back to Jobs - Refer a friend - Printer Friendly - Apply - Job Title - Receptionist, Riyadh - Job Location - Riyadh - Job Type - Business/Professional Services & Support - Expertise - Facilities/Administration - Description **The Role** **Key responsibilities** 1. Front Desk Management: - Greet clients, visitors, and employees in a warm and...