Document Controller
3 days ago
**Desired Qualifications Document controller**:
- Bachelor’s degree in computer science or a higher diploma
- Fresh graduate or with mínimal experience
- Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
- Excellent written and verbal communication skills in English
- Eager to learn and develop new skills
**Job Responsibilities Document controller**:
- Report to senior Document controller
- **Document Controller Responsibilities**:
- Prepare related important documents & correspondence.
- Filing of incoming and outgoing correspondence, submittals, and inquiries.
- Support in preparation of presentations and correspondence.
- Tracking incoming and outgoing correspondence using database logs.
- Co-ordinate with project managers to follow documentation procedure.
- Set up filing system for new projects with proper indexing and file references.
- Co-ordinate all activities related to the Document Control Procedure, including Technical Documents, Drawings, and commercial business correspondence.
- Input document data into the standards registers ensuring that the information is accurate and up to date.
- Generate various document control reports as required, Create & Implement Project Procedure Manual.
- Create and update log of transmittals using MS Excel/Microsoft infoPath.
- Provide working copies of the masters as required by the Engineering Department.
- Perform day-to-day activities independently with minimum supervision.
- Maintaining the confidentiality of the filing system.
- Coordinate directly with the Project Manager regarding the status and all related administrative daily activities of the Project.
- Ensure that incoming and outgoing correspondence is distributed to the assigned Engineers.
- Maintaining various types of records & registers, Maintain proper documentation system.
- Proper controlling of all kinds of documents and reports.
- Provide general support for the teams as necessary.
- Maintained confidential customer details in up to date filing system and resolved problems, mediated disputes and handled customer complaints.
- File drawing and documentation appropriately. Archive both paper and electronic copies. Ensure appropriate facilities exist and report shortcomings to the Site Manager.
- For further reference make a scanned copy of all incoming and outgoing correspondence
- Forwarding all received documents for distribution.
- Maintain the document control system for the project ensuring all document control procedures are adhered to by project participants.
- In charge in keeping all important documents and approved submittals.
- Maintaining of all files from various correspondence, vendor submittals, drawings, client and all sub-contractors.
- Data input to database related to document receiving & tracking, document transmittals, document reproduction & distribution.
- Handling inward and outward correspondence.
نوع الوظيفة: دوام كامل
الراتب المدفوع: ﷼٥٬٠٠٠٫٠٠ لكل شهر
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