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Admin Specialist
7 days ago
Brief about the job:
Duties & Responsibilities:
- Strong knowledge of HR procedures and existing KSA labor law
- Devise a database for employee record tracking such as employee list, document expiry, leave record, salaries, etc.
- Responsible for correspondence work related to online portal / company registration, external and internal agreements, etc. including internal HR forms and letters
- Prepare monthly attendance and overtime records and recording the vacations and all employee’s salary variables and handed over to finance.
- Answer incoming calls, take messages and redirect to concerned department (_if required_)
- Provide administrative support and coordinate to company departments
- Maintain office stationeries and pantry items
- Submit reports and prepare proposals and presentations as needed
- Manage agendas, travel plans and appointments, meetings, and the meeting room schedule to prevent duplicate bookings.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations and finance department
- Overseeing the maintenance of office facilities, and equipment, and follow up of the inventory with different departments
- Any other duties assigned by his/her direct manager
**Skills**:
- Bachelor’s degree in business, administration, or any related field.
- Minimum 2-4 years of experience in office administration and HR field, prior experience in events & Exhibition field is highly recommended.
- Excellent verbal and written English skills are a must
- Trustworthy & Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks & organizing.
- Excellent communication skills in handling different situations
**Experience**:
- Admin works: 3 years (preferred)
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