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Buyer/logistics Officer

4 weeks ago

Hofuf, Saudi Arabia SKM Air Conditioning LLC Full time

**Main Scope**

He/she is responsible for buying materials required by production and other departments and ensure that these items meet with the production schedule. Securing and negotiating best price, lead-time and payment terms with suppliers. Sourcing out new suppliers and products in coordination with Procurement Engineers. He/she also is responsible to plan and organize shipping to meet deadlines and liaise with shipping agents and port agents on necessary documentation/ certification and shipment approval and proper follow up with the certifying bodies.

**Core & Competitive Abilities Level**

**Education Level**

Bachelor’s Degree from a reputable University

**Knowledge**
- Knowledge of planning, purchasing & logistics policies and practices
- Thorough knowledge in Logistics and shipment follow up experience.
- Import & Export
- Documentation
- Intermediate knowledge of MS Office & ERP software

**Duties, Responsibilities & Authorities**
- Review incoming purchasing requirements for parts/items, in order to verify accuracy, terminology, and specification.
- Generate and place purchase orders with vendors.
- Work closely with vendors in order to insure accurate and on-time delivery. Follow up with suppliers and forwarders until the material is in the port, & update ERP system.
- Coordinate with Material Planner to evaluate inventory to determine necessary purchase quantities by item
- Maintain / update the P.O. tracking report daily to get the following monthly reports:

- Value of Purchases.
- Frequency of buying against material type, supplier & average P.O.’s.
- New approved suppliers.
- Source out new supplier and new product as and when required, follow up samples/tests and to coordinate actively between Engineering, R&D, QA/QC and Supplier.
- Obtains two or more quotations in coordination with Procurement Engineers for each purchase where applicable.
- Analyze buying trends, forecasts buying requirements, and issue periodic report on suppliers lead times, change orders and purchase price variances.
- Maintain vendor master approval list and price list.
- Follow up of Material Discrepancy Reports with both QC Department and suppliers until closed and maintain a record of the same.
- Coordinate with suppliers and nominated forwarders for pick-up, shipment booking and obtain flight or booked sailing schedule and update ERP system.
- Review shipping documents (BL, Invoice, Packing list and COO) and confirm its accuracy.
- Process shipment certificates thru KSA portal “Saber”.

I. Product Registration

II. Shipment Certificate of Conformity

III. Follow-up and coordinate with certifying bodies for approval.

IV. Arrange payment
- Follow-up with supplier for the original documents to receive on-time.
- Monitor arrival of the shipment and process customs clearance.
- Coordinate with nominated transporter for deliveries in respective warehouse location.
- Coordinate with storekeeper for receiving shipments.
- Participate as a proactive team member, actively working towards successful implantation and completion of team goals and objectives.
- Any other assignment by the management

Ability to commute/relocate:

- Dammam: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- (Transferable iqama) Do you have a Saudi Arabian iqama that can be transferred?

**Experience**:

- Procurement & Logistics in Saudi Arabia: 3 years (required)

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