Document Controller

4 days ago


الرياض, Saudi Arabia KEO International Consultants Full time

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job - you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.

**Responsibilities**:
Our newest opportunity is for a talented **Document Controller** to join our award-winning team based in **Riyadh, KSA.**

This critical role will be responsible for providing high-level administrative support to the Executive - Design Division through personal assistant and document controller functions such preparing English/Arabic Letters, organizing meetings, preparing invoices, managing project document filing on BIM360/ACC and Aconex and other client portals.

We envisage success in this role to include;
- Preparing letters (English and Arabic), reports, memos, organizing meetings, invoices, financial/variation statements or other documents using word processing, spreadsheet database or presentation software.
- Technical knowledge of the Document Control Systems such as ACONEX and associated processes.
- Experience planning, allocating and evaluating workloads to meet project requirements through effective time management skills.
- Conducting research, compile data and prepare papers for consideration and presentation by executives, committees and directors.
- Reading and analyzing incoming memos, letters, submissions and reports to determine their significance and plan their distribution.
- Filing, uploading, notification and recording of outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Answering phone calls and direct calls to appropriate parties or take messages.
- Performing general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of reports.
- Managing project document filing on BIM360/ACC and Aconex and other client portals.

Qualifications:
To be successful in this dynamic opportunity, we envision that your career journey to date will include 1 to 3 years experience partnered with a Diploma / Bachelor degree in English Literature or Accounting or Business Administration.

Bilingual communication skills in both English and Arabic are essential.

**Please note that this position is only open to GCC Nationals.**

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.


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