Workforce Planning

6 months ago

Riyadh, Saudi Arabia Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure.

Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
Safety first - Going home safe and well.
Client focus - Deliver on our promise.
Integrity - Always do the right thing.
Create opportunity - for our people to excel.

You’ll be responsible for:

- Design and implement end-to-end workforce planning and resource management processes tailored to the unique needs of the program.
- Collaborate with stakeholders to understand current resource management practices and identify areas for improvement.
- Develop standardized templates, guidelines, and workflows to ensure consistency and efficiency across all assets.
- Evaluate existing resource management systems and tools to determine suitability for the program's requirements.
- Make recommendations for system investments based on scalability, compatibility, and functionality.
- Lead the implementation and integration of the selected system, providing training and support to users as needed.
- Establish a structured position numbering system to facilitate resource tracking and reporting.
- Create and maintain accurate and up-to-date organizational charts reflecting the program's evolving structure and hierarchy.
- Collaborate with HR and relevant departments to ensure alignment between organizational charts and staffing needs.
- Collaborate with Executive Directors to forecast future resource needs based on asset timelines, milestones, and deliverables.
- Conduct regular analysis of resource requirements, workload trends, and resource utilization patterns to anticipate demand fluctuations and proactively address staffing gaps or surpluses.
- Develop methodologies and citeria for allocating resources effectively across multiple assets, taking into account priorities, skill requirements, and resource availability.
- Monitor resource utilization and workload distribution to ensure optimal allocation and utilization of human capital, minimizing idle time and maximizing productivity.
- Assess the scalability of the workforce planning and resource management processes and systems to accommodate future growth and expansion of the program.
- Work closely with senior management to develop strategic workforce plans aligned with long-term program objectives and anticipated business needs.
- Identify potential risks and challenges associated with workforce planning and resource management, such as talent shortages, skill gaps, or project delays.
- Develop contingency plans and mitigation strategies to address unforeseen circumstances and ensure continuity of operations and project delivery.
- Establish key performance indicators (KPIs) and metrics to measure the effectiveness and efficiency of workforce planning and resource management initiatives.
- Generate regular reports and dashboards to provide stakeholders with insights into resource utilization, staffing trends, and project performance, enabling data-driven decision-making.
- Lead change management efforts to facilitate the adoption of new processes, systems, and organizational structures related to workforce planning and resource management.
- Engage with cross-functional teams, departmental leaders, and external stakeholders to communicate the rationale behind changes, address concerns, and solicit feedback to drive continuous improvement.
- Monitor the effectiveness of the workforce planning and resource management processes and systems, making adjustments as necessary.
- Stay updated on industry best practices and emerging trends in resource management and workforce planning.
- Proactively identify opportunities to enhance efficiency, accuracy, and agility in resource allocation and utilization.

You’ll need to have:

- Proven experience in project management, managing small to medium, and large sized projects.
- Developed communication, presentation and project planning and development skills.
- Developed budgetary oversight expertise.
- Advanced proficiency in communicating, coordinating activities and collaborating with stakeholders.
- Proven understanding of project management methodologies and practices.

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