Executive Personal Assistant

3 weeks ago

المملكة العربية السعودية, Saudi Arabia PE Global Full time

**Responsibilities**:

- Calendar and Schedule Management:

- Maintain and coordinate the executive’s calendar, ensuring accurate scheduling of appointments, meetings, and travel arrangements.
- Plan and organize the executive’s daily activities, including prioritizing tasks, managing deadlines, and providing timely reminders.
- Travel Coordination:

- Arrange international and domestic travel itineraries, including flights, accommodations, ground transportation, and visas.
- Prepare travel expense reports and ensure timely reimbursement.
- Communication and Correspondence:

- Screen phone calls, prioritize messages, and handle inquiries on behalf of the executive.
- Meeting Support:

- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Attend meetings, take minutes, and distribute meeting summaries as necessary.
- Confidential Information Handling:

- Maintain utmost confidentiality and discretion in handling sensitive information and documents.
- Prepare confidential reports, presentations, and other materials as required.
- Office Management:

- Maintain an organized and efficient office environment, including managing office supplies, equipment, and records.
- Assist with document preparation, editing, and formatting.
- Relationship Management:

- Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and colleagues.
- Build and maintain strong professional relationships with key contacts.
- Miscellaneous Tasks:

- Undertake special projects and assignments as assigned by the executive.
- Conduct research, compile data, and prepare reports as needed.

Qualifications:

- Bachelor’s degree in business administration, management, or a related field would be advantageous.
- You will require a minimum of five (5) years solid and continuous experience as an executive assistant or personal assistant to senior-level executives ideally in a large scale/ global corporate environment.
- Proven experience
- You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).
- Shorthand desirable but not essential.
- Excellent verbal and written communication skills in English
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Familiarity with Saudi Arabian culture, customs, and business practices is not required but may be beneficial.

**Working environment**

Our high-performing employees are drawn by the challenging and rewarding professional, technical and industrial opportunities we offer, and are remunerated accordingly.

Our people work on truly world-scale projects, supported by investment in capital and technology that is second to none. And because, as a global energy company, we are faced with addressing some of the world’s biggest technical, logístical and environmental challenges, we invest heavily in talent development.

We have a proud history of educating and training our workforce over many decades. Employees at all levels are encouraged to improve their sector-specific knowledge and competencies through our workforce development programs - one of the largest in the world.

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