Purchasing & Procurement Specialist

4 days ago


Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

Position Description

SCHOOL / LOCATION

District Office

DIVISION / DEPARTMENT

Finance

POSITION TYPE

Support Staff

WORKS DAYS / HOURS

POSITION STATUS

Full time

SALARY CODE

Support Staff

ELIGIBLE APPLICANTS
- Saudi National

POSITION START DATE

As soon as possible

APPLICATION DEADLINE

Until filled

REPORTS TO

Neal Mannas, Director of Finance

REQUISITION NUMBER

08-2324-139

Summary

The Purchasing & Procurement Specialist is part of a small, dynamic team staffing the Finance Department. The position is primarily responsible for managing and coordination of the procurement of goods and services following policies and procedures and applicable national and international regulations.

The position monitors the individual petty cash available various sites through the organization and ensures accountability and completeness in line with policies and procedures.

Work requires independent and professional judgment and is performed under the general direction of the Finance Manager.

Position Duties
- Demonstrate a commitment to the safety and security of children and young people (child protection).
- Manages the day-to-day operations of the procurement process.
- Demonstrates strong integrity, accountability, communication skills and commitment to teamwork.
- Provides a high-level of administrative guidance on work requirements and methods.
- Manages and reviews documents for the procurement of all supplies, equipment and services and ensures compliance with the policies and regulations, as well as legal requirements.
- Maintains positive vendor relations.
- Establish bid standards and prepares procurement documents and contracts for the purchase of goods and services.
- Manages the preparation of documents and offers.
- Assures all invoices are audited for compliance with the contract terms and supervises contract closeout.
- Responsible for ensuring records are maintained and procurements are documented from origination through completion.
- Makes recommendations on policies and procedures needed to ensure the success and compliance of all procurement related activities.
- Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services.
- Incorporates best practices and market research into procurement practices to ensure ISG obtains the possible price.
- Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
- Supervises the petty cash available at school and departments. Ensures timely reconciliations and compliance with the policies and procedures.
- Ensures payment on a timely basis and terms and conditions of purchases
- Identifies any discrepancies and reports the variations.
- Perform other duties assigned by your Director or Manager.

Qualifications and Knowledge
- Bachelor’s and/or advanced degree in finance or accounting.
- Knowledge of accounting principles.
- An expert in Microsoft Office and Google Suite.

Experience and Skills

Experience
- Equivalent business experience and 5+ years in a similar position.
- Experience with working in an (international) school environment is preferential.
- Supply Chain Management experience (preferential).

Skill
- Excellent customer service.
- Be proactive approach - anticipate impacts of workloads/issues to team deadlines.
- Be a team player.
- Exhibit a positive attitude.
- Highly developed organizational skills.
- Willing to work longer hours during peak periods.
- Ability to multi-task.
- Ability to work under pressure and with deadlines.
- Loyalty and a high level of confidentiality.
- Fluent English with excellent written and verbal communication skills.
- Problem solving skills.
- Strong organizational, analytical and interpersonal skills.
- Self-motivated to learn new concepts and participate in new projects.



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