Coordinator - Maintenance

2 weeks ago

Riyadh, Saudi Arabia Kitopi Full time

Kitopi is the region's leading creator and partner for magical food experiences. With a purpose to satisfy the world’s appetite to create joy, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the food market by helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January 2018, Kitopi has grown to become one of the greatest success stories in the cloud kitchen and food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world’s largest technology-focused investment fund, Softbank Group Corp’s Vision Fund 2. This investment catapulted Kitopi to the prestigious Unicorn status, making it the fastest Unicorn to have emerged from the MENA region.

With over 6,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar. It operates its global Customer Experience Center in Dubai, UAE, its Engineering Hub in Krakow, Poland, and its Robotics Hub in Odense, Denmark.

As a Coordinator - Maintenance, you will support the Property Team through effective administration of policies, procedures, leasing, and facilities task management for our growing operations.

**What You'll Do**:

- Daily Maintenance/FM operations.
- Assigning, updating & closing of JIRA tickets for all service providers.
- AMC & PPM contract filling & renewing.
- Maintaining AMC Tracker.
- Maintaining G&A maintenance tracker.
- Day to day correspondence with all AMC providers & ADHOC contractors.
- Preparing quarterly PPM schedule for each kitchen/store & send to the kitchen managers.
- Consolidating all received quotations reviewed by team & send for property/country manager approval.
- Follow up to generate LPO & releasing the LPO to service providers or ADHOC contractors.
- Verifying the invoices against LPO for all the PPM services.
- Follow up with account to release the suppliers/contractors payments.
- Establish & update the list of contractors/service providers with correct contact details.
- Keeping record of all quotations & LPOs.
- Establish & maintaining the list of kitchens & stores
- Coordinate with LL/facility teams to get access permit for internal & external maintenance team.
- Tracking & maintaining UAE asset database (support Mostafa)Maintaining the asset list for kitchen equipment, HVAC, etc.
- Coordinate signing of lease agreements, preparation of rental cheques & issuance to L/L.
- Coordination with PRO for registration of Ejaries, Thawtheeq, utilities across the emirates.

**What We Look For**:

- Minimum 2-5 years experience in document control and FM task management in a real estate or facilities management company - the latter is preferred.
- Self-starter with personal drive and motivation to identify issues and deliver solutions in support of the Property Team’s administrative requirements.
- Ability to work under pressure and adjust to changeable priorities.
- Excellent written and verbal communication skills are vital to success in this role.
- A robust personality capable of working independently within a team.
- Alignment with Kitopi’s 6 core values.
- Previously, administrative experience, preferred.
- Transferable iqama

**Recruitment Process and Timeline**

**Benefits**
- Extensive learning opportunities - we offer many hard and soft skills training to help you improve and challenge yourself
- You'll be involved in customized workshops run by Kitopi Academy
- You’ll have a chance to work in an international, diverse, and inclusive environment
- You’ll be part of one of the most caring communities out there.
- Finding a chance to become a shareowner with our ESOP plan (**T&C Applies**)
- Free and unlimited access to a nutritionist because we care about you
- No Dress Code (**T&C Applies**)
- Extended maternity and parental leave
- The infamous team activities and social events bursting with fun
- Inclusive Private Health Insurance
- Up to 50% discount from Kitopi brands
- Annual leave as per the company policy

**So, what does it really mean to work at Kitopi?**

We are constantly striving to make Kitopi the best place to work, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Along with offices in all the markets we operate in, we also believe in a “work from anywhere” policy - you get to choose the environment you operate in because we believe this will help you deliver work you're proud of.

Customer-obsessed and tech-enabled, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.

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